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Regular Board Meeting
San Jacinto USD
November 13, 2018 6:00PM
District Office Board Room Closed Session 4:00 PM Hyatt Room 2045 S. San Jacinto Ave. San Jacinto, CA 92583

Mission Statement:
We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.
1. CALL TO ORDER-PUBLIC SESSION
1.1. Call to Order
Quick Summary / Abstract:
The Board President will call the meeting to order.
1.2. Public Comment on Closed Session Items
Quick Summary / Abstract:
At this time, members of the audience may address the Board regarding Closed Session agenda items. In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on a Closed Session agenda item. A total of 21 minutes is allocated for each Closed Session agenda item. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time.
2. CLOSED SESSION
2.1. Student Matters
Quick Summary / Abstract:
The Board will review student disciplinary matters including stipulated expulsions and modified expulsion.
2.2. Conference with Real Property Negotiator
Quick Summary / Abstract:
Parcel #434060028
2.3. Possible Litigation, Claim #17-18-01Confidential agenda item.
Quick Summary / Abstract:
The Board of Trustees will receive a settlement update regarding Claim #17-18-01, Carroll, which the Board of Trustees denied on September 12, 2017.

2.4. Public Employee Discipline/Dismissal/Release
2.5. Public Employee Performance Evaluation
Quick Summary / Abstract:
Superintendent
3. RECONVENE TO PUBLIC SESSION
3.1. Flag Salute
Quick Summary / Abstract:
Our Student Board Member will lead the Pledge of Allegiance.
3.2. Mission Statement
Quick Summary / Abstract:

Board President Norman will read our Mission Statement:

We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.


4. PUBLIC SESSION
4.1. Preschool Update
Quick Summary / Abstract:
Preschool parent representative may give a brief report to the Board of Trustees.
5. PRESENTATION
5.1. Student Performance
Quick Summary / Abstract:
Students from Record Elementary School will perform for the Board of Trustees.
6. STUDENT REPORTS
6.1. Student Site Reports
Quick Summary / Abstract:
Students from secondary schools will report to the Board of Trustees on events at their sites.
7. PUBLIC PARTICIPATION/RECOGNITION
7.1. Recognition
Quick Summary / Abstract:

Public recognition of students, volunteers, and community members takes place at this time.

1) Recognition of the Quality Inn Hemet and President Mr. Patel for their exceptional service and contribution to the community

2) Recognition of Mr. Roy Castillo and the following students for their woodworking achievements:

SOCAL EXPO State Fair - Summer
Fernando Cantu Pirelli, Fredie Meza, Adrian Penaloza, Anthony Siegfried

SoCal Fair - October 2018
Fernando Cantu Pirelli, Carlos Custodio, Brian De Leon, Le' Jon Haith, Adrian Penaloza, Saul Maldonado, Fredie Meza, Sacramento Ramirez, Anthony Siegfried, Ramiro Vera



 

7.2. Round of Applause
Quick Summary / Abstract:

At this time staff will be recognized by the Board of Trustees.

None

8. PRESENTATION
8.1. Presentation of Annual Citizens' Oversight Committee Report
Quick Summary / Abstract:
As stated in the Independent Citizens' Oversight Committee Bylaws, the Committee shall present to the Board an annual written report which shall include the following: (1) a statement indicating whether the District is in compliance with the requirements of Article XIII A, Section 1(b)(3) of the California Constitution; and (2) a summary of the Committee's proceedings and activities for the preceding year.  

Attachments:
Citizens' Oversight Committee 2017-2018 Annual Report
8.2. Presentation on Local Indicators
Quick Summary / Abstract:

Assessment Coordinator Benjamin Plá will give a presentation on Local Indicators.


Attachments:
Presentation on Local Indicators
9. PUBLIC PARTICIPATION/COMMENTS
9.1. Superintendent Update
Quick Summary / Abstract:
The Superintendent may give an update to the Board of Trustees.
9.2. Members of the Audience (Open Forum)
Quick Summary / Abstract:
Members of the audience are invited to address the Board at this time. (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting. No request to address the Board will be accepted after the meeting begins. The Regular Board meetings are scheduled to begin at 6:00 p.m.) In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on an agenda or non-agenda related item. A total of 21 minutes is allocated for each subject matter. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time. If you should need more time than the allotted three minutes, please put your comments in a letter to the Board of Trustees. The Board appreciates your comments.
9.3. Student Board Member Update
Quick Summary / Abstract:
Our Student Board Member will make a brief report to the Board of Trustees at this time. 
9.4. San Jacinto Teacher Association Update
Quick Summary / Abstract:
SJTA President may give a brief update to the Board of Trustees.
9.5. San Jacinto Classified School Employee Association Update
Quick Summary / Abstract:
CSEA President may give a brief update to the Board of Trustees.
10. PERSONNEL
10.1. Personnel Services Report
Quick Summary / Abstract:
The Personnel Services Report for November 13, 2018 is presented to the Board of Trustees for approval.






Rationale:

The Personnel Services Report provides the Board of Trustees with recommendations for the employment status of current and new District personnel and the approval of volunteers.

The Personnel Services Report for November 13, 2018 is presented for Board of Trustees approval.







 
Recommended Motion:

It is recommended the Board of Trustees approve the Personnel Services Report for November 13, 2018.





Financial Impact:

Encumbered in the 2018-19 budgets.




Attachments:
Personnel Services Report
11. CONSENT AGENDA
11.1. Consent Agenda
Quick Summary / Abstract:

The Consent Agenda is presented to the Board of Trustees for consideration and approval. Items are considered routine, requiring no discussion, and are normally all approved at one time by the Board.

Rationale:

Consent Agenda items normally require no discussion and any related documents are attached for review. A Board member may request that an item be withdrawn from the consent list and acted upon separately.


 
Recommended Motion:

It is recommended the Board of Trustees approve the Consent Agenda for November 13, 2018 as presented.


Financial Impact:
Budgeted through a variety of funds.
Attachments:
BP0440 Technology Plan Final -Revised 10.2018
BP1114 Social Media Final New 10.2018
BP1330 Use of Facilities Final Revised 10.2018
BP6163.1 Library Media Centers Final Revised 10.2018
Director Career Technical Education & Special Programs
November 13, 2018 Consent Agenda
October 19, 2018 Special Meeting/Board Training
October 26, 2018 Expulsion Hearing Minutes
October 9, 2018 Regular Meeting Minutes
Skilled Maintenance Worker Job Description DRAFT 10-01-18
Warrant Report October 2018
12. ACTION ITEMS - RESOLUTIONS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
12.1. Resolution No. 18-19-14 Approve Contract with Silver Creek Industries, Inc. to Purchase Relocatable Classrooms
Quick Summary / Abstract:

Resolution No. 18-19-14, Approving a Contract with Silver Creek Industries, Inc. to Purchase Relocatable Classrooms is presented to the Board of Trustees for review and adoption.



Rationale:

The Board of Trustees has determined that a need exists for additional portable classrooms at Estudillo Elementary to be purchased via a piggyback contract from Silver Creek Industries, Inc. 



 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 18-19-14 Approve Contract with Silver Creek Industries, Inc. to Purchase Relocatable Classrooms.

Financial Impact:

$1,205,528 Total lease over next 7 years

Attachments:
Resolution No. 18-19-14, Approve Contract with Silver Creek Industries, Inc.
12.2. Resolution No. 18-19-15 Approving Government Obligation Contract Lease Agreement
Quick Summary / Abstract:

Resolution No. 18-19-15,  Approving Government Obligation Contract Lease Agreement is presented to the Board of Trustees for review and adoption.


Rationale:

It has been determined the need exists for the acquisition of relocatable classrooms at Estudillo Elementary School. Attached is the Government Obligation Contract Lease Agreement for those classrooms.




 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 18-19-15 Approving Government Obligation Contract Lease Agreement.



Attachments:
Resolution No. 18-19-15 Government Obligation Lease Agreement
13. ACTION ITEMS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
13.1. Setting of the Board of Trustees' Annual Organizational Meeting
Quick Summary / Abstract:
It is recommended the Board of Trustees take action to schedule the Annual Organizational Meeting of the Board of Trustees.

Rationale:

The Governing Board of the San Jacinto Unified School District, in accordance with Education Code 35143, is required to hold an organizational meeting each year.  This year's Annual Organizational Meeting must be held between December 7, and December 21, 2018.  The Board of Trustees is further required to set the day, time and place the Annual Organizational Meeting will be held.

It is recommended the Annual Organizational Meeting be held on December 11, 2018, at 6:00 p.m. at the District Office, 2045 S. San Jacinto Avenue, San Jacinto, California.  This is the first regular meeting of December.





 
Recommended Motion:

It is recommended the Board of Trustees approve holding their annual organizational meeting on Tuesday, December 11, 2018, at 6:00 p.m., at the San Jacinto Unified School District Office, 2045 South San Jacinto Avenue, San Jacinto, California.

                        



Financial Impact:
N/A
Attachments:
2018 Memorandum to District Superintendents
Certification
13.2. Approval of Dual Immersion Academy
Quick Summary / Abstract:

The San Jacinto Unified School District’s desire to open a Dual Immersion Academy in August 2019 is presented to the Board of Trustees for approval.


Rationale:

Beginning in the 2019-2020 school year, it is the District’s intent to convert Hyatt Elementary to a new Dual Immersion school of choice that will only serve students in our Dual Immersion program. Board approval must be granted to meet state requirements for the August 2019 opening.

 
Recommended Motion:

It is recommended the Board of Trustees approve the Dual Immersion Academy (magnet school) which will open on August 8, 2019 on the campus of the current Edward Hyatt Elementary School.

Financial Impact:
Included in the District’s budget and multi-year projections.
13.3. Approve the Process/Timeline for Accepting Recommendations to Name the New Dual Immersion Magnet School
Quick Summary / Abstract:

A process/timeline for accepting recommendations to name the new Dual Immersion magnet school is presented to the Board of Trustees for approval.

Rationale:

Board Policy 7310 provides the framework for naming new schools. The guidelines and application to submit recommended names will be reviewed. The following approximate timeline for naming the new school is recommended:

November 13, 2018, Board Meeting

  • Receive Board of Trustee approval of timeline

November 14, 2018

  • Make available the applications to submit a name recommendation for the new Dual Immersion magnet school
  • Publish a public request for input
  • Notify District Advisory Committee (DAC) of the Board’s approval of the timeline

December 14, 2018

  • Deadline to submit an application

January 8, 2018

  • DAC recommendation due to Superintendent

January 15, 2018, Board Meeting

  • DAC listing of appropriate and qualifying names presented to the Board of Trustees for discussion and final selection.



 
Recommended Motion:

It is recommended the Board of Trustees approve the process/timeline for accepting recommendations to name the new Dual Immersion magnet school.

Financial Impact:

N/A

Attachments:
AR7310 Naming of Facility
BP7310 Naming of Facility
13.4. Approval for Short-Term Staff Permit
Quick Summary / Abstract:
A Short-Term Staff Permit is presented to the Board of Trustees for approval.


Rationale:

The following employee will be hired on the basis of a Short-Term Staff Permit:

George Orozco, Special Education Teacher Mild/Moderate at the San Jacinto High School, grades 9-12, for San Jacinto Unified School District.


 
Recommended Motion:

It is recommended the Board of Trustees review and approve a Short-Term Staff Permit.

Financial Impact:

N/A

13.5. Approve 2018-2019 Application for Supplemental Funds to Increase Program Hours for Head Start
Quick Summary / Abstract:

The 2018-2019 Application for Supplemental Funds to Increase Program Hours for Head Start (Application for Federal Assistance) is presented to the Board of Trustees for approval.

Rationale:

The Head Start Program is applying for supplemental funds to increase program hours for the 2019-2020 school year. 

San Jacinto Unified School District (SJUSD) Head Start Program is requesting $229,266 to increase service duration at Hyatt Preschool. The Duration Funding will be utilized to cover the costs of one (1) Full-time Teacher, one (1) Full-time Instructional Aide, one (1) Full-time Custodian and one (1) Part-time Floater to relieve staff for breaks and lunches. The funds will also be used for unforeseen contractual obligations and start-up costs. The Non-Federal Share will be collected by the calculation of parent volunteer hours, maintenance and community contribution.

The Head Start full day classrooms are attached to the elementary school with the highest need with in the San Jacinto Unified School District boundaries. Currently there is one part-day classroom at Hyatt that will be converted into two full-day classrooms. The number of children served full-day will be 32; 16 in each classroom.

The Application for Supplemental Funds to Increase Program Hours for Head Start will be available for Board of Trustees or public review in the Educational Services office November 5, 2018 through November 13, 2018.


 
Recommended Motion:

It is recommended the Board of Trustees approve the 2018-2019 Application for Supplemental Funds to Increase Program Hours for Head Start (Application for Federal Assistance).


Attachments:
Budget Narrative
Calendar
Classroom Set Up
Organizational Chart
Policy Committee-Board Approval Signature Page
Program Narrative
SF-424A (Duration)
SJUSD 2019-2020 SF-424
13.6. Approve Stipulated Expulsions
Quick Summary / Abstract:
The Board of Trustees will review the agreed upon recommendations from the Superintendent's Designee Committee and the families for two stipulated expulsions.



Recommended Motion:

It is recommended the Board of Trustees accept the stipulated expulsions as per agreements for the following students:

Student No. 18-19-04

Student No. 18-19-06



14. BOARD OR STAFF ANNOUNCEMENTS
14.1. Board or Staff Announcements
Quick Summary / Abstract:
The Board of Trustees and Cabinet Members may comment or make brief announcements at this time.
15. INFORMATION ITEMS
Quick Summary / Abstract:
Information items are generally included on the agenda for two reasons. One, to solicit reactions from the Board and public on matters which may be presented to the Board for action at a later date; and two, to provide presentations and information on a wide range of matters of interest to the Board of Trustees and public, but which require no action.
15.1. Williams Quarterly Report for Quarter Ending September 30, 2018
Quick Summary / Abstract:
The Williams Quarterly Report for the period ending September 30, 2018 will be presented to the Board of Trustees for review.
Rationale:
The Williams Quarterly Report for the quarter ending September 30, 2018 will be presented to the Board of Trustees for review. No complaints were filed for this quarter. The report has been turned in to the Riverside County Office of Education as required.
 
Recommended Motion:

Information Item only.

Attachments:
Sept. 30 2018 Williams Quarterly
16. ADJOURNMENT
Quick Summary / Abstract:
The meeting was adjourned at ________p.m. in honor/memory of _____________.
Disability Information:
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation in order to participate in a meeting, should direct such request to Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting, if possible. If you require a translator, please contact Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting. San Jacinto & Hemet Libraries have computers & online access available to the public. Documents relative to an agenda item for an open session of a regular (not special) meeting of the Board distributed less than 72 hours prior to the meeting will be available at the District Office, 2045 S. San Jacinto Avenue, San Jacinto, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday. A copy will also be available at the Board Meeting.

Published: November 7, 2018, 5:25 PM

The resubmit was successful.