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Regular Board Meeting
San Jacinto USD
December 11, 2018 6:00PM
District Office - Board Room Closed Session 5:00 PM - Hyatt Room 2045 S. San Jacinto Ave. San Jacinto, CA 92583

Mission Statement:
We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.
1. CALL TO ORDER-PUBLIC SESSION
1.1. Call to Order
Quick Summary / Abstract:
The Board President will call the meeting to order.
1.2. Public Comment on Closed Session Items
Quick Summary / Abstract:
At this time, members of the audience may address the Board regarding Closed Session agenda items. In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on a Closed Session agenda item. A total of 21 minutes is allocated for each Closed Session agenda item. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time.
2. CLOSED SESSION
2.1. Student Matters
Quick Summary / Abstract:
The Board will review student disciplinary matters including stipulated expulsion.
2.2. Conference with Legal Counsel - Review LitigationConfidential agenda item.
Quick Summary / Abstract:

Review Litigation pursuant to Subdivision (b) of Government Code Section 54956.9: Claim #18-19-01, Berlo.


2.3. Public Employee Discipline/Dismissal/Release
2.4. Public Employee Performance Evaluation
Quick Summary / Abstract:
Superintendent
3. RECONVENE TO PUBLIC SESSION
3.1. Flag Salute
Quick Summary / Abstract:
Our Student Board Member will lead the Pledge of Allegiance.


3.2. Mission Statement
Quick Summary / Abstract:

Board President Norman will read our Mission Statement:

We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.


4. PUBLIC SESSION
4.1. Preschool Update
Quick Summary / Abstract:
Preschool parent representative will give a brief report to the Board of Trustees.
5. PRESENTATION
5.1. Student Performance
Quick Summary / Abstract:
Students from the San Jacinto High School Choir under the direction of Keith Still will perform for the Board of Trustees.
6. STUDENT REPORTS
6.1. Student Site Reports
Quick Summary / Abstract:
Students from secondary schools will report to the Board of Trustees on events at their sites.
7. PUBLIC PARTICIPATION/RECOGNITION
7.1. Recognition
Quick Summary / Abstract:

Public recognition of students, volunteers, and community members takes place at this time.

1) a. Jessica Pennington of North Mountain Middle School will recognize Soboba Foundation and the Soboba Tribal Council for their donation to the Holiday Meal Baskets.

b. San Jacinto High School Athletic Director Amanda Galliano will recognize Soboba Foundation and the Soboba Tribal Council for their generous donation to the following sports teams: tennis, softball, boys' and girls' basketball.

7.2. Round of Applause
Quick Summary / Abstract:

At this time staff will be recognized by the Board of Trustees.

None

8. OATH OF OFFICE
8.1. Oath of Office will be Administered to Board Members Deborah Rex and Jasmin Rubio
Quick Summary / Abstract:
Board Members Deborah Rex and Jasmin Rubio will be administered the ceremonial Oath of Office by Superintendent Perez.






Rationale:

The Ceremonial Oath of Office will be administered to Board Members Deborah Rex and Jasmin Rubio. The Oath of Office was administered prior to Closed Session. 







 
9. PRESENTATION TO BOARD PRESIDENT
Quick Summary / Abstract:


9.1. Superintendent Perez will make a Presentation to Board President Norman
Quick Summary / Abstract:

Superintendent Perez will make a presentation to Board President Norman thanking him for his service as President of the Board of Trustees for 2018.


10. ORGANIZATIONAL MEETING
10.1. Election of Governing Board Officers
Quick Summary / Abstract:
The Board of Trustees are required to annually elect a President and Clerk of the Board.
Rationale:

In accordance with Education Code Section 35143, the Board of Trustees shall elect officers annually. The Superintendent shall conduct the portion of the meeting to elect the President. The Board of Trustees will now elect a President:

President

     Nomination(s):              _________________________

     Nominated by:              _________________________

     Close of nomination

     Recommended by:       _________________________

     Vote:                             _________________________ (Aye)

                                          _________________________ (Oppose)

     Elected:                        _________________________

The newly elected President will assume office immediately and conduct the remainder of the meeting.

The Board will now elect a Clerk.

Clerk

     Nomination(s):              _________________________

     Nominated by:              _________________________

     Close of nomination

     Recommended by:       _________________________

     Vote:                             _________________________ (Aye)

                                          _________________________ (Oppose)

     Elected:                        _________________________

The newly elected Clerk will assume office immediately.




 
Recommended Motion:
It is recommended the Board of Trustees elect a President and Clerk of the Board.
Attachments:
Annual Certification
Ed Code 35023
Ed Code 35143
Ed Code 60
NP405 Statement of Facts - State of California
10.2. Election of Voting Representative to the Riverside County Committee on School District Organization
Quick Summary / Abstract:
Members will elect a voting representative for this committee.
Rationale:

Each year Governing Boards of Riverside County are requested to authorize one person to vote on behalf of their school board for the Riverside County Committee on School District Organization. The major function of this committee is to determine changes in school district boundaries.  The San Jacinto Board representative would be authorized to vote for membership on the county committee.

     Nomination(s):          __________________

     Nominated by:          __________________

     Close of nomination

     Recommended by:  __________________

     Vote:                        __________________ (Aye)

                                     __________________ (Oppose)

     Elected:                   __________________





 
Recommended Motion:
It is recommended the Board of Trustees elect a voting representative to this committee.
Attachments:
Annual Certification
10.3. Setting of the Day, Time and Location of Regular Board Meetings
Quick Summary / Abstract:
The Board of Trustees will set the day, time and location of the Regular Board Meetings for 2019.
Rationale:
It is recommended the Board of Trustees' Regular Meetings be held in the Board Room at 2045 South San Jacinto Avenue, San Jacinto, California at 6:00 p.m., on the second Tuesday of the month with exceptions. It is recommended the meeting in January be held on Tuesday, January 15, 2019; two meetings will be held in June: Tuesday, June 11, 2019 and Tuesday, June 18, 2019 (both at 2:00 p.m.). It is further recommended the Board will be dark in July.
 
Recommended Motion:
It is recommended the Board of Trustees approve the recommended day, time and location for the Board Meetings.
Attachments:
Annual Certification
10.4. Certification of Signatures of Governing Board Members and Authorized Agents Required by Change in Board Organization
Quick Summary / Abstract:
Certification of signatures will be updated to reflect possible changes in Board organization.
Rationale:

In accordance with the provision of Education Code Sections 42632, 42633, and 44843, the Certification of Signatures (Form 3350) must be filed with the Riverside County Office of Education to reflect changes in Board organization and/or authorized agents of the District.

Certify signatures of the Board of Trustees and approve Diane Perez, Matt Hixson, Sherry Smith, Seth Heeren, Luke Smith, and Dr. Sharon Raffiee as authorized agents of the District to sign warrant orders, orders for salary payment, notices of employment, credentialing documents including emergency credentials, and to transact other business on behalf of the District. Authorization shall require only one signature on salary and "B" warrant listings.



 
Recommended Motion:
It is recommended the Board of Trustees approve the Certification of Signatures.
Attachments:
3350 Form Certification of Signatures of Governing Board
11. PRESENTATION/ACTION ITEMS
11.1. First Interim Presentation
Quick Summary / Abstract:
Assistant Superintendent of Business Services Seth Heeren and Executive Director of Business Services Luke Smith will present the First Interim Report to the Board of Trustees.




Rationale:

As required by the State Department of Education, the Board of Trustees is required to certify the District will meet its financial obligations for the current fiscal year and two subsequent fiscal years. The First Period Interim Report is presented to the Board of Trustees.



 
Recommended Motion:

The First Interim Report for fiscal year 2018-2019 is presented to the Board of Trustees.

Attachments:
2018-19 First Interim Presentation
11.2. Approve First Period Interim Report
Quick Summary / Abstract:
The financial report for the period ending October 31, 2018 will be presented to the Board of Trustees for approval.



Rationale:
As required by the State Department of Education, the Board of Trustees is required to certify the District will meet its financial obligations for the current fiscal year and subsequent two fiscal years.
 
Recommended Motion:

It is recommended the Board of Trustees authorize the Board President to sign certification documents for the First Interim Report for fiscal year 2018-2019, attesting to the financial condition of the District.



Attachments:
2018-19 First Interim Budget Report
11.3. Acceptance of the 2017-2018 District Financial Audit Report
Quick Summary / Abstract:
The 2017-2018 Financial Audit Report for the District, compiled by Vavrinek, Trine, Day & Co., LLP, is presented for acceptance.

Rationale:

The District auditor, Vavrinek, Trine, Day & Co., LLP (VTD), has completed the District's Financial Audit Report for the 2017-2018 fiscal year. The audit will be presented for acceptance and filing by the Board of Trustees. A representative from VTD will be in attendance to present the report and answer questions.

 
Recommended Motion:

It is recommended the Board of Trustees accept and file the Financial Audit Report for the District, compiled by Vavrinek, Trine, Day & Co., LLP, for the 2017-2018 fiscal year.


Attachments:
SJUSD Final Audit Report
SJUSD Final Communication Letter
11.4. Acceptance of the 2017-2018 Measure Y Financial Audit Report
Quick Summary / Abstract:
The 2017-2018 Measure Y Financial Audit report will be presented for acceptance.


Rationale:

The District auditor, Vavrinek, Trine, Day & Co., LLP (VTD), has completed the Measure Y Financial Audit for the 2017-2018 fiscal year. The audit will be presented for acceptance and filing by the Board of Trustees. A representative from VTD will be in attendance to present the report and answer questions.



 
Recommended Motion:

It is recommended the Board of Trustees accept and file the Measure Y Audit Report, compiled by Vavrinek, Trine, Day & Co., LLP, for the 2017-2018 fiscal year.



Attachments:
SJUSD Measure Y Final Audit Report
SJUSD Measure Y Final Communication Letter
12. FACILITIES CORPORATION
12.1. Appointment of Officers - Board of Directors, Facilities Corporation
Quick Summary / Abstract:

Members of the Board of Directors will appoint a President, Vice President, Secretary and Chief Financial Officer.


Rationale:

For the purpose of transacting business in the capacity of the San Jacinto Unified School District Facilities Corporation, the Board of Directors will appoint a President, Vice-President, Secretary and Chief Financial Officer. Typically the San Jacinto Unified School District Board of Trustees President is appointed to the Board of Directors as President; Board of Trustees Clerk is typically appointed as Vice-President; Secretary is typically the Superintendent and Chief Financial Officer to the Board of Directors is typically the SJUSD Assistant Superintendent of Business Services.

 
Recommended Motion:

It is recommended the San Jacinto Unified School District Facilities Corporation appoint the following as officers of the corporation: Board of Trustees President as Board of Directors President: Board of Trustees Clerk as Board of Directors Vice-President: Superintendent as Board of Directors Secretary and Assistant Superintendent of Business Services as Board of Directors Chief Financial Officer.


12.2. Approve Minutes of December 12, 2017 Meeting of the San Jacinto Unified School District Facilities Corporation
Quick Summary / Abstract:
The December 12, 2017 Minutes of the San Jacinto Unified School District Facilities Corp are presented to the Board of Directors for approval.

Rationale:
Minutes of the San Jacinto Unified School District Facilities Corporation are required to be approved by the Board of Directors.
 
Recommended Motion:

It is recommended the Board of Directors approve the San Jacinto Unified School District Financial Corp Minutes of the December 12, 2017 Board Meeting.

Attachments:
December 12, 2017 Facilities Corp Meeting Minutes
12.3. Acceptance of the 2017-2018 San Jacinto Unified School District Facilities Corporation Financial Audit Report
Quick Summary / Abstract:
The 2017-2018 San Jacinto Unified School District Facilities Corporation Financial Audit Report will be presented to the Board of Directors for acceptance.


Rationale:

The Board of Directors is required to review and vote to accept the Facilities Corporation Financial Audit Report.

 
Recommended Motion:

It is recommended the Board of Directors of the San Jacinto Unified School District Facilities Corporation accept the 2017-2018 Financial Audit Report.


Attachments:
SJUSD Facilities Corporation Final Audit Report
SJUSD Facilities Corporation Final Communication Letter
12.4. Adjournment of the Facilities Corporation Meeting
Quick Summary / Abstract:

The meeting was adjourned at _____________ .


_______________________                     ________________________

  President, Board of Directors                             Vice-President, Board of Directors  


13. PUBLIC PARTICIPATION/COMMENTS
13.1. Superintendent Update
Quick Summary / Abstract:
The Superintendent may give an update to the Board of Trustees.
13.2. Members of the Audience (Open Forum)
Quick Summary / Abstract:
Members of the audience are invited to address the Board at this time. (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting. No request to address the Board will be accepted after the meeting begins. The Regular Board meetings are scheduled to begin at 6:00 p.m.) In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on an agenda or non-agenda related item. A total of 21 minutes is allocated for each subject matter. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time. If you should need more time than the allotted three minutes, please put your comments in a letter to the Board of Trustees. The Board appreciates your comments.
13.3. Student Board Members Update
Quick Summary / Abstract:
Our Student Board Members will make a brief report to the Board of Trustees at this time. 
13.4. San Jacinto Teacher Association Update
Quick Summary / Abstract:
SJTA President may give a brief update to the Board of Trustees.
13.5. San Jacinto Classified School Employee Association Update
Quick Summary / Abstract:
CSEA President may give a brief update to the Board of Trustees.
14. PUBLIC HEARING
14.1. Public Hearing - California School Employees' Association's, Chapter 189, Intent to Bargain with the San Jacinto Unified School District in Compliance with Government Code Section 3547
Quick Summary / Abstract:
This is an opportunity for the Board of Trustees to solicit and review input from the public regarding the Initial Proposal for Collective Bargaining between the California School Employees' Association (CSEA), Chapter 189, and the San Jacinto Unified School District.
Attachments:
Signed CSEA Sunshine Letter 11.20.18
14.2. Public Hearing - San Jacinto Unified School District's Intent to Bargain with the California School Employees' Association, Chapter 189, in Compliance with Government Code Section 3547
Quick Summary / Abstract:
This is an opportunity for the Board of Trustees to solicit and review input from the public regarding the Initial Proposal for Collective Bargaining between the San Jacinto Unified School District and the California School Employees' Association, Chapter 189.
Attachments:
Signed District Sunshine Letter with CSEA 11.1.18
15. PERSONNEL
15.1. Personnel Services Report
Quick Summary / Abstract:
The Personnel Services Report for December 11, 2018 is presented to the Board of Trustees for approval.







Rationale:

The Personnel Services Report provides the Board of Trustees with recommendations for the employment status of current and new District personnel and the approval of volunteers.

The Personnel Services Report for December 11, 2018 is presented for Board of Trustees approval.








 
Recommended Motion:

It is recommended the Board of Trustees approve the Personnel Services Report for December 11, 2018.






Financial Impact:

Encumbered in the 2018-19 budgets.




Attachments:
Personnel Services Report
16. CONSENT AGENDA
16.1. Consent Agenda
Quick Summary / Abstract:
The Consent Agenda is presented to the Board of Trustees for consideration and approval. Items are considered routine, requiring no discussion, and are normally all approved at one time by the Board.
Rationale:
Consent Agenda items normally require no discussion and any related documents are attached for review. A Board member may request that an item be withdrawn from the consent list and acted upon separately.
 
Recommended Motion:

It is recommended the Board of Trustees approve the Consent Agenda for December 11, 2018 as presented.



Financial Impact:
Budgeted through a variety of funds.
Attachments:
December 11, 2018 Consent Agenda
November 13, 2018 Regular Mtg. Minutes
Warrant Report - November 2018
17. ACTION ITEMS - RESOLUTIONS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
17.1. Resolution No. 18-19-16, Approving the Annual and Five-Year Reportable Fees for Fiscal Year 2017-2018, in Compliance with Government Code Sections 66006 and 66001
Quick Summary / Abstract:

Resolution No. 18-19-16, Approving the Annual and Five Year Reportable Fees for Fiscal Year 2017-2018, in Compliance with Government Code Sections 66006 and 66001 is presented to the Board of Trustees for review and adoption.


Rationale:

Per Government Code 66006 and 66001, the District is required to report income and expenditures of developer fees collected each year.

 
Recommended Motion:

It is recommended the Board of Trustees adopt resolution No. 18-19-16, Approving the Annual and Five-Year Reportable Fees Report for the 2017-2018 Fiscal Year.

Attachments:
Annual and Five-Year Developer Fee Report
Resolution No. 18-19-16, Approving the Annual and Five Year Developer Fee REport
18. ACTION ITEMS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
18.1. California School Boards Association - 2019 Delegate Assembly Nominations
Quick Summary / Abstract:
School Boards are invited to make nominations to the CSBA 2019 Delegate Assembly Election.
Rationale:

There are five terms expiring and one vacant term in Subregion 18A for Delegate Assembly of the California School Boards Association. Delegate Assembly nominations within each geographic subregion must be made by Boards within that subregion. Each Board may nominate as many individuals as it chooses. Nominees must be members of CSBA member boards within the subregion. The delegates in Subregion 18A whose terms expire in 2019 are: 

          Alfredo Andrade (Banning USD) 

          Kenneth Dickson (Murrieta Valley USD)

          Robert Garcia (Jurupa USD)

          Madonna Gerrell (Palm Springs USD)

          Kristi Rutz-Robbins (Temecula Valley USD)

          Vacant

Nominations require an official vote of the nominating School Board. You must confirm that the nominee wishes to continue to serve on the Delegate Assembly. Nominations must be received at the CSBA office or postmarked on or before January 7, 2019.


 
Recommended Motion:

It is recommended the following be nominated for the 2019 Delegate Assembly, Subregion 18A, of the California School Boards Association:


Attachments:
CSBA Delegate Assembly Nomination Biographical Sketch
CSBA Delegate Assembly Nomination Dates
CSBA Delegate Assembly Nomination FAQs
CSBA Delegate Assembly Nomination Goals
CSBA Delegate Assembly Nomination Memo
CSBA Delegate Assembly Nomination Roster
18.2. Approve the San Jacinto Unified School District's Initial Proposal for Collective Bargaining with the California School Employees' Association (CSEA), Chapter 189
Quick Summary / Abstract:
The San Jacinto Unified School District's Initial Proposal for Collective Bargaining with the California School Employees' Association, Chapter 189, is presented to the Board of Trustees for Approval.
Rationale:

Items submitted for the 2019-20 school year by the San Jacinto Unified School District will include the following:

Article XV: Application of Classified Salary Schedule

Article XVI: Growth Incentive Provision

Article XVIII: Hours, Overtime and Allowances



 
Recommended Motion:

It is recommended the Board of Trustees approve the San Jacinto Unified School District's Initial Proposal for Collective Bargaining with California School Employees' Association, Chapter 189.

Financial Impact:

TBD

Attachments:
Signed District Sunshine Letter with CSEA 11.1.18
18.3. Consider Claim Filed Against the District, Claim #18-19-01, Berlo
Quick Summary / Abstract:

The Board of Trustees will consider Claim #18-19-01, Berlo, filed against the District. 

Rationale:

A notice of a claim filed against the District has been received. It is recommended the Board of Trustees consider Claim #18-19-01, Berlo. If denied, a letter will be sent to the claimant.


 
Recommended Motion:

It is recommended the Board of Trustees deny Claim #18-19-01, Berlo, which has been filed against the District.


18.4. Approve Stipulated Expulsion
Quick Summary / Abstract:

The Board of Trustees will review the agreed upon recommendation from the Superintendent's Designee Committee and the family for a stipulated expulsion.

Recommended Motion:

It is recommended the Board of Trustees accept the stipulated expulsion as per agreement for the following student:

Student No. 18-19-07

19. BOARD OR STAFF ANNOUNCEMENTS
19.1. Board or Staff Announcements
Quick Summary / Abstract:
The Board of Trustees and Cabinet Members may comment or make brief announcements at this time.
20. INFORMATION ITEMS
Quick Summary / Abstract:
Information items are generally included on the agenda for two reasons. One, to solicit reactions from the Board and public on matters which may be presented to the Board for action at a later date; and two, to provide presentations and information on a wide range of matters of interest to the Board of Trustees and public, but which require no action.
20.1. Receive California School Employees' Association's, Chapter 189, Initial Proposal for Collective Bargaining with the San Jacinto Unified School District
Quick Summary / Abstract:
The California School Employees' Association's (CSEA), Chapter 189, Initial Proposal for Collective Bargaining with the San Jacinto Unified School District is presented to the Board of Trustees to receive.

Rationale:

Items submitted by the California School Employees' Association (CSEA), Chapter 189, will include the following:

Article IX: Unit Member Rights

Article XIV: Salary Schedule

Article XVI: Growth Incentives

Article XVII: Health & Welfare Benefits

Article XVIII: Hours, Overtime and Allowances



 
Recommended Motion:

It is recommended the Board of Trustees receive the California School Employees' Association's (CSEA), Chapter 189, Initial Proposal for Collective Bargaining with the San Jacinto Unified School District.


Financial Impact:

TBD

Attachments:
Signed CSEA Sunshine Letter 11.20.18
21. ADJOURNMENT
Quick Summary / Abstract:
The meeting was adjourned at ________p.m. in honor/memory of _____________.
Disability Information:
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation in order to participate in a meeting, should direct such request to Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting, if possible. If you require a translator, please contact Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting. San Jacinto & Hemet Libraries have computers & online access available to the public. Documents relative to an agenda item for an open session of a regular (not special) meeting of the Board distributed less than 72 hours prior to the meeting will be available at the District Office, 2045 S. San Jacinto Avenue, San Jacinto, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday. A copy will also be available at the Board Meeting.

Published: December 6, 2018, 5:07 PM

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