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Regular Board Meeting
San Jacinto USD
February 12, 2019 6:00PM
District Office Board Room Closed Session 4:15 PM-Hyatt Room 2045 S. San Jacinto Ave. San Jacinto, CA 92583

Mission Statement:
We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.
1. CALL TO ORDER-PUBLIC SESSION
1.1. Call to Order
Quick Summary / Abstract:
The Board President will call the meeting to order.
1.2. Public Comment on Closed Session Items
Quick Summary / Abstract:
At this time, members of the audience may address the Board regarding Closed Session agenda items. In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on a Closed Session agenda item. A total of 21 minutes is allocated for each Closed Session agenda item. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time.
2. CLOSED SESSION
2.1. Student Matters
Quick Summary / Abstract:
The Board will review student disciplinary matters including stipulated expulsion and/or modified expulsion.


2.2. Conference with Labor Negotiator pursuant to Government Code 54957.6 Unrepresented Employees: Assistant Superintendent of Educational Services District Representative: Superintendent Diane Perez
2.3. Conference with Legal Counsel - Review Litigation Pursuant to Subdivision (b) of Government Code Section 54956.9
Quick Summary / Abstract:

Consider Claim Filed Against the District, Claim #18-19-02, Steering (for minor)

2.4. Conference with Labor Negotiator
Quick Summary / Abstract:

Employee Organizations: SJTA and CSEA

District Negotiators: Diane Perez, Sherry Smith, Seth Heeren







2.5. Public Employee Discipline/Dismissal/Release
2.6. Public Employee Performance Evaluation
Quick Summary / Abstract:
Superintendent
3. RECONVENE TO PUBLIC SESSION
3.1. Flag Salute
Quick Summary / Abstract:
Our Student Board Member will lead the Pledge of Allegiance.
3.2. Mission Statement
Quick Summary / Abstract:

Board President Norman will read our Mission Statement:

We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.


4. PUBLIC SESSION
4.1. Preschool Update
Quick Summary / Abstract:
Preschool parent representative will give a brief report to the Board of Trustees.
5. PRESENTATION
5.1. Student Performance
Quick Summary / Abstract:
Students from Hyatt Elementary School will perform for the Board of Trustees.
6. STUDENT REPORTS
6.1. Student Site Reports
Quick Summary / Abstract:
Students from secondary schools will report to the Board of Trustees on events at their sites.
7. PUBLIC PARTICIPATION/RECOGNITION
7.1. Recognition
Quick Summary / Abstract:

Public recognition of students, volunteers, and community members takes place at this time.

1) Community Builders will be recognized for their contributions to the following: SJHS Culinary Arts, SJHS Performing Arts, SJHS Community Based Instruction (CBI), SJHS Ballet Folklorico, SJUSD Early Childhood Education.

2) Ed Aguirre and Mitch Aguirre of Video Productions will be recognized by the NET Team Autumn Clark, Nicole Sumrall and Becky Troost for producing their video for Models of Excellence and their demonstration videos for the New Teacher Academy.



7.2. Round of Applause
Quick Summary / Abstract:

At this time staff will be recognized by the Board of Trustees.

1) Principal Tye Allenbrand, Assistant Principal Chris Kelley and Health Clerk Dolores Thomas from Megan Cope Elementary School will be recognized by parent Hannah Torres.

2) Communications and Emergency Preparedness Coordinator Dawn Lawrence will be recognized by Monta Vista Middle School Assistant Principal Cherina Betters.


8. PRESENTATION/ACTION
8.1. Low Performing Students Block Grant Presentation
Quick Summary / Abstract:

Luke Smith, Executive Director of Business Services and Juan Peñaloza, Principal on Special Assignment will present to the Board of Trustees regarding the Low Performing Students Block Grant.


Recommended Motion:


Financial Impact:



Attachments:
Low Performing Student Block Grant Board Presentation
8.2. Adopt Plan for Low Performing Students Block Grant
Quick Summary / Abstract:
After the Presentation on the Low Performing Students Block Grant, the Board of Trustees will be asked to vote on adopting the plan presented.
Rationale:

As part of accepting the block grant funds the Board of Trustees must develop plan describing how the funds will increase or improve services for the identified pupils and how the effectiveness will be measured.Plan must be discussed and adopted at a regularly scheduled Board meeting and report to CDE by March 1, 2019 regarding the adopted plan. 

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Financial Impact:

Increase of $454,486


9. PUBLIC PARTICIPATION/COMMENTS
9.1. Superintendent's Update
Quick Summary / Abstract:
The Superintendent will give an update to the Board of Trustees.
9.2. Members of the Audience (Open Forum)
Quick Summary / Abstract:
Members of the audience are invited to address the Board at this time. (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting. No request to address the Board will be accepted after the meeting begins. The Regular Board meetings are scheduled to begin at 6:00 p.m.) In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on an agenda or non-agenda related item. A total of 21 minutes is allocated for each subject matter. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time. If you should need more time than the allotted three minutes, please put your comments in a letter to the Board of Trustees. The Board appreciates your comments.
9.3. Student Board Member Update
Quick Summary / Abstract:
Our Student Board Member will make a brief report to the Board of Trustees at this time. 
9.4. San Jacinto Teacher Association Update
Quick Summary / Abstract:
SJTA President may give a brief update to the Board of Trustees.
9.5. San Jacinto Classified School Employee Association Update
Quick Summary / Abstract:
CSEA President may give a brief update to the Board of Trustees.
10. PERSONNEL
10.1. Personnel Services Report
Quick Summary / Abstract:
The Personnel Services Report for February 12, 2019 is presented to the Board of Trustees for approval.



Rationale:

The Personnel Services Report provides the Board of Trustees with recommendations for the employment status of current and new District personnel and the approval of volunteers.

The Personnel Services Report for February 12, 2019 is presented for Board of Trustees approval.




 
Recommended Motion:

It is recommended the Board of Trustees approve the Personnel Services Report for February 12, 2019.


Financial Impact:

Encumbered in the 2018-2019 budget.


Attachments:
AMENDED Personnel Services Report 2,12,19
11. CONSENT AGENDA
11.1. Consent Agenda
Quick Summary / Abstract:

The February 12, 2019 Consent Agenda is presented to the Board of Trustees for review and approval.

Rationale:

Consent agenda items are considered routine, requiring no discussion, and are normally all approved at one time by the Board. A Board member may request that an item be withdrawn from the consent list and acted upon separately.


 
Recommended Motion:

It is recommended the Board of Trustees approve the Consent Agenda for February 12, 2019 as presented.


Financial Impact:
Budgeted through a variety of funds.
Attachments:
February 12, 2019 Consent Agenda
February 4, 2019 Special Mtg. Protocol minutes
February 5, 2019 Special Mtg. Facilities Workshop minutes
January 15, 2019 Regular Meeting Minutes
Warrant Report January 2019
12. ACTION ITEMS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
12.1. Approval of Employment Contract for Assistant Superintendent of Educational Services
Quick Summary / Abstract:
The contract for the Assistant Superintendent of Educational Services is presented to the Board of Trustees for review and approval.


Rationale:

This is to fill the position of Assistant Superintendent of Educational Services.



 
Recommended Motion:

It is recommended the Board of Trustees approve the employment contract for Assistant Superintendent of Educational Services John Roach, effective March 11, 2019 through February 28, 2020.

Financial Impact:

Included in the District's budget and multi-year projections.







12.2. Certification of Signatures of Governing Board Members and Authorized Agents Required by Change in Authorized Agents
Quick Summary / Abstract:
Certification of signatures will be updated to reflect change in Assistant Superintendent of Educational Services, effective March 11, 2019.
Rationale:

In accordance with the provision of Education Code Sections 42632, 42633, and 44843, the Certification of Signatures (Form 3350) must be filed with the Riverside County Office of Education to reflect changes in Board organization and/or authorized agents of the District.

Certify signatures of the Board of Trustees and approve Diane Perez,  Sherry Smith, Seth Heeren, Luke Smith, Dr. Sharon Raffiee, and John Roach as authorized agents of the District to sign warrant orders, orders for salary payment, notices of employment, credentialing documents including emergency credentials, and to transact other business on behalf of the District. Authorization shall require only one signature on salary and "B" warrant listings. Remove Matt Hixson.



 
Recommended Motion:
It is recommended the Board of Trustees approve the Certification of Signatures, effective March 11, 2019.
Attachments:
3350 Certification of Signatures
12.3. 2019 California School Boards Association (CSBA) Delegate Assembly Election
Quick Summary / Abstract:
The Board of Trustees will cast their vote for the 2019 CSBA Delegate Assembly election for Subregion 18-A.
Rationale:

At present there are six vacancies in Subregion 18-A for Delegate Assembly of the California School Boards Association. San Jacinto Unified School District is represented by Subregion 18-A. Candidates are:

Robert Garcia (Jurupa USD)*

Madonna M. Gerrell (Palm Springs USD)*

Anne K. Price (Banning USD)

Gerard "Gary" Reller (Romoland ESD)

Kristi Rutz-Robbins (Temecula Valley USD)*

Kris Thomasian (Murrieta Valley USD)

*Denotes incumbents

The Board as a whole may vote for up to six candidates, but may cast only one vote for any one candidate. In addition to the above individuals, the Board may vote for write-in candidates. Votes must be cast on an official ballot, signed by the Clerk or Secretary to the Board, and be postmarked no later than Friday, March 15, 2019.  Results of the election will be made available via CSBA's website no later than Monday, April 1, 2019.  If there is a tie vote, a run-off election will be held.  All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2019-March 31, 2021.



 
Recommended Motion:

It is recommended the San Jacinto Unified School District Board of Trustees vote for _______________, for the 2019 Delegate Assembly, Subregion 18-A, of the California School Boards Association.  

Financial Impact:
N/A
Attachments:
CSBA Delegate Assembly
12.4. Consider Claim Filed Against the District, Claim #18-19-02, Steering (for minor)
Quick Summary / Abstract:

The Board of Trustees will consider Claim #18-19-02, Steering (for minor), filed against the District. 


Rationale:

A notice of a claim filed against the District has been received. It is recommended the Board of Trustees consider Claim #18-19-02, Steering (for minor). If denied, a letter will be sent to the claimant.


 
Recommended Motion:

It is recommended the Board of Trustees deny Claim #18-19-02, Steering (for minor), which has been filed against the District.


12.5. Approve Wellness Policy
Quick Summary / Abstract:

The Wellness Policy is presented to the Board of Trustees for review and approval.





Rationale:

The Wellness Policy is required to be revised every three years and approved by the Board of Trustees. The Wellness committee has met and made the necessary changes and revisions and updated the policy.  The 2019 WellSat is also attached for review. The WellSat is an assessment tool for Nutrition Services.


 
Recommended Motion:

It is recommended the Board of Trustees approve the Wellness Policy, revised 2019.

Attachments:
Wellness Policy - January 2019
WellSAT 2019
12.6. Approve Head Start Preschool Program Self-Assessment and Corrective Action Plan
Quick Summary / Abstract:
The Head Start Preschool Program Self-Assessment and Corrective Action Plan is presented to the Board of Trustees for approval.


Rationale:
To ensure continuous quality improvements, grantee and delegate agencies are required to conduct an annual self-assessment. The Corrective Action Plan (CAP) is developed in order to begin the process of correcting any and all areas of deficiency or concern found during the program's self-assessment. The CAP documents the area of concern, the corrective action and the person(s) responsible for correction.

 
Recommended Motion:
It is recommended the Board of Trustees approve the Head Start Preschool Program Self-Assessment and Corrective Action Plan.

Attachments:
SJUSD Self-Assessment Report 2018-19
12.7. Approve 2019-2020 Community Advisory Committee (CAC) Appointment
Quick Summary / Abstract:
It is recommended the Board of Trustees approve the 2019-2020 Community Advisory Committee (CAC) Appointments.

Rationale:
The Community Advisory Committee (CAC) is composed of parents and other individuals with a personal or professional interest in securing appropriate services for students with special needs. The membership represents the geographic, ethnic, and socioeconomic makeup of the community it serves. Each district and County office within the Riverside County SELPA shall appoint a minimum of one and a maximum of three CAC members. Cynthia Lee, Tasha Rincon, and Ana Pineda all parents of students in our district, have volunteered to serve on this committee. The term of this membership will be two years (January 2019-December 2020) and requires Board approval. 

 
Recommended Motion:

It is recommended the Board of Trustees approve the 2019-2020 Community Advisory Committee (CAC) Appointments.


12.8. Approve the Revised 2018-2019 Bell Schedule for Monte Vista Middle School
Quick Summary / Abstract:
The revised 2018-2019 Bell Schedule for Monte Vista Middle School is presented to the Board of Trustees for approval.


Rationale:

The revised 2018-2019 Bell Schedule for Monte Vista Middle School is presented to the Board of Trustees for approval. This revised schedule allows for an Advisory Period on Tuesdays and Thursdays. The Bell Schedule was previously approved June 18, 2018.



 
Recommended Motion:

It is recommended the Board of Trustees approved the revised 2018-2019 Bell Schedule for Monte Vista Middle School.


Attachments:
Revised MVMS 2018-2019 Bell Schedule
12.9. Approve Stipulated Expulsion
Quick Summary / Abstract:
Recommendation to the Board of Trustees to accept the conditions of the stipulated expulsion which have been agreed upon by the Superintendent's Designee Committee and family.

Recommended Motion:

It is recommended the Board of Trustees accept the stipulated expulsion as per agreement for the following student:

18-19-08

13. BOARD OR STAFF ANNOUNCEMENTS
13.1. Board or Staff Announcements
Quick Summary / Abstract:
The Board of Trustees and Cabinet Members may comment or make brief announcements at this time.
14. INFORMATION ITEMS
Quick Summary / Abstract:
Information items are generally included on the agenda for two reasons. One, to solicit reactions from the Board and public on matters which may be presented to the Board for action at a later date; and two, to provide presentations and information on a wide range of matters of interest to the Board of Trustees and public, but which require no action.
14.1. Edward Hyatt World Language Academy Mascot/Logo
Quick Summary / Abstract:
Principal Inelda Luna will share the logo for the  Edward Hyatt World Language Academy.
Recommended Motion:
Information Item only.
Attachments:
Edward Hyatt World Language Academy Logo
14.2. Williams Quarterly Report for Quarter Ending December 31, 2018
Quick Summary / Abstract:
The Williams Quarterly Report for the period ending December 31, 2018 will be presented to the Board of Trustees for review.

Rationale:

The Williams Quarterly Report for the quarter ending December 31, 2018 will be presented to the Board of Trustees for review. No complaints were filed for this quarter. The report has been turned in to the Riverside County Office of Education as required.


 
Recommended Motion:

Information Item only.

Attachments:
UCP Williams Quarterly Report 12/31/18
14.3. Governance Handbook
Quick Summary / Abstract:
The revised Governance Handbook is presented for information and will be brought back for approval on March 12, 2019.
Recommended Motion:
Information item only.
Attachments:
2018-19 Governance Handbook revised 2.6.2019
15. ADJOURNMENT
Quick Summary / Abstract:
The meeting was adjourned at ________p.m. in honor/memory of _____________.
Disability Information:
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation in order to participate in a meeting, should direct such request to Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting, if possible. If you require a translator, please contact Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting. San Jacinto & Hemet Libraries have computers & online access available to the public. Documents relative to an agenda item for an open session of a regular (not special) meeting of the Board distributed less than 72 hours prior to the meeting will be available at the District Office, 2045 S. San Jacinto Avenue, San Jacinto, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday. A copy will also be available at the Board Meeting.

Published: February 8, 2019, 9:35 AM

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