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Regular Board Meeting
San Jacinto USD
September 10, 2019 6:00PM
District Office 4:30 PM Closed Session - Hyatt Room 2045 S. San Jacinto Ave. San Jacinto, CA 92583

Mission Statement:
We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.
1. CALL TO ORDER-PUBLIC SESSION
1.1. Call to Order
Quick Summary / Abstract:
The Board President will call the meeting to order.
1.2. Public Comment on Closed Session Items
Quick Summary / Abstract:
At this time, members of the audience may address the Board regarding Closed Session agenda items. In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on a Closed Session agenda item. A total of 21 minutes is allocated for each Closed Session agenda item. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time.
2. CLOSED SESSION
2.1. Conference with Labor Negotiator
Quick Summary / Abstract:

Employee Organizations: SJTA 

District Negotiators: Diane Perez, Sherry Smith, Seth Heeren



2.2. Public Employee Discipline/Dismissal/Release
2.3. Public Employee Performance Evaluation
Quick Summary / Abstract:
Superintendent
3. RECONVENE TO PUBLIC SESSION
3.1. Flag Salute
Quick Summary / Abstract:
Our Student Board Member will lead the Pledge of Allegiance.


3.2. Mission Statement
Quick Summary / Abstract:

Board President Norman will read our Mission Statement:

We exist to educate and empower all students to achieve academic excellence, personal growth and social responsibility.


4. PUBLIC SESSION
4.1. Preschool Update
Quick Summary / Abstract:
Preschool parent representative may give a brief report to the Board of Trustees.


5. PRESENTATION
5.1. Student Performance
Quick Summary / Abstract:
Students from Jose Antonio Estudillo Elementary School will perform for the Board of Trustees.


5.2. Presentation on "The Leader in Me" Program at Jose Antonio Estudillo Elementary School
Quick Summary / Abstract:

Jose Antonio Estudillo Elementary School will give a presentation to the Board of Trustees on "The Leader in Me".




Attachments:
Leader in Me Presentation
6. STUDENT REPORTS
6.1. Student Site Reports
Quick Summary / Abstract:
Students from secondary schools will report to the Board of Trustees on events at their sites.
7. PUBLIC PARTICIPATION/RECOGNITION
7.1. Recognition
Quick Summary / Abstract:

Public recognition of students, volunteers, and community members takes place at this time.

1) Recognition from Student, Community and Personnel Support of San Jacinto Smiles for their donations to our students and families.

2) Recognition from Student, Community and Personnel Support of San Jacinto Walmart for their donations to our students and families.


















7.2. Round of Applause
Quick Summary / Abstract:
At this time staff will be recognized by the Board of Trustees.

1) Recognition of the San Jacinto Unified School District Enrollment Center for their commitment to excellent customer service.














8. PRESENTATION/ACTION
8.1. 2018-2019 Unaudited Actuals
Quick Summary / Abstract:
Assistant Superintendent of Business Services Seth Heeren and Executive Director of Business Services Luke Smith will present the District's 2018-2019 Unaudited Actuals.
Rationale:


 
Attachments:
2018-19 Unaudited Actuals Presentation
2018-19 Unaudited Actuals SACS Forms
8.2. Approve the 2018-2019 Unaudited Actuals Financial Report
Quick Summary / Abstract:
The 2018-2019 Unaudited Actuals is presented to the Board of Trustees for approval.
Rationale:
The 2018-2019 Unaudited Actuals represent the financial position of the District at year end closing and approval is required by statute.
 
Recommended Motion:

It is recommended the Board of Trustees approve the District's 2018-2019 Unaudited Actuals Financial Report.

Attachments:
2018-19 Unaudited Actuals SACS Forms
9. PUBLIC PARTICIPATION/COMMENTS
9.1. Student Board Member Update
Quick Summary / Abstract:
Our Student Board Member will give a brief report to the Board of Trustees at this time. 

9.2. Superintendent's Update
Quick Summary / Abstract:
The Superintendent will give an update to the Board of Trustees.
9.3. Members of the Audience (Open Forum)
Quick Summary / Abstract:
Members of the audience are invited to address the Board at this time. (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting. No request to address the Board will be accepted after the meeting begins. The Regular Board meetings are scheduled to begin at 6:00 p.m.) In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on an agenda or non-agenda related item. A total of 21 minutes is allocated for each subject matter. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time. If you should need more time than the allotted three minutes, please put your comments in a letter to the Board of Trustees. The Board appreciates your comments.
9.4. San Jacinto Teacher Association Update
Quick Summary / Abstract:
SJTA President may give a brief update to the Board of Trustees.
9.5. San Jacinto Classified School Employee Association Update
Quick Summary / Abstract:
CSEA President may give a brief update to the Board of Trustees.
10. PROCLAMATION
10.1. Annual Proclamation of October as San Jacinto Heritage Month
Quick Summary / Abstract:
Proclaiming October San Jacinto Heritage Month to celebrate the rich heritage of the San Jacinto Valley.
Rationale:

San Jacinto Unified School District staff want to ensure future generations learn and appreciate the rich history, culture and diversity of the Hemet/San Jacinto Valley. Curriculum has been developed for all grade levels and community events have been planned. A document proclaiming the month of October as San Jacinto Heritage Month is attached.

 
Recommended Motion:

It is recommended the Board of Trustees proclaim October San Jacinto Heritage Month.

Attachments:
Proclamation October SJ Heritage Month
11. PUBLIC HEARING
11.1. Public Hearing - San Jacinto Teachers' Association's Intent to Bargain with the San Jacinto Unified School District in Compliance with Government Code Section 3547
Quick Summary / Abstract:
This is an opportunity for the Board of Trustees to solicit and review input from the public regarding the Initial Proposal for Collective Bargaining between the San Jacinto Teachers' Association and the San Jacinto Unified School District.
Attachments:
SJTA Sunshine Items Letter 2019-2020
11.2. Public Hearing - San Jacinto Unified School District's Intent to Bargain with the San Jacinto Teachers' Association in Compliance with Government Code Section 3547
Quick Summary / Abstract:

This is the opportunity for the Board of Trustees to solicit and review input from the public regarding the Initial Proposal for Collective Bargaining between the San Jacinto Unified School District and the San Jacinto Teachers' Association.

Attachments:
SJUSD Sunshine Letter
11.3. Public Hearing - Pupil Textbooks and Instructional Materials Compliance Pursuant to Education Code Section 60119 for Fiscal Year 2019-2020
Quick Summary / Abstract:
This is an opportunity for the Board of Trustees to solicit and review testimony from the public regarding the sufficiency of instructional materials.
Attachments:
Public Hearing - Instructional Materials
Resolution 19-20-02 Instructional Materials
12. PERSONNEL
12.1. Personnel Services Report
Quick Summary / Abstract:
The Personnel Services Report for September 10, 2019 is presented to the Board of Trustees for approval.
Rationale:

The Personnel Services Report provides the Board of Trustees with recommendations for employment status of current and new District personnel and the approval of volunteers.

 
Recommended Motion:

It is recommended the Board of Trustees approve the Personnel Services Report for September 10, 2019.

Financial Impact:

N/A

Attachments:
Personnel Services Report
13. CONSENT AGENDA
13.1. Consent Agenda
Quick Summary / Abstract:

The Consent Agenda for September 10, 2019 is presented to the Board of Trustees for review and approval.

Rationale:

Consent agenda items are considered routine, requiring no discussion, and are normally all approved at one time by the Board. A Board member may request that an item be withdrawn from the consent list and acted upon separately.



 
Recommended Motion:

It is recommended the Board of Trustees approve the Consent Agenda for September 10, 2019 as presented.

Financial Impact:
Budgeted through a variety of funds.
Attachments:
American Indian School, Family, Comm Liaison JD
August 13, 2019 Regular Mtg. Minutes
Consent Agenda 9/10/19
Coordinator II, English Learners JD
Warrant Report August 2019
WorkAbility/Community Partners List
14. ACTION ITEMS - RESOLUTIONS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
14.1. Resolution No. 19-20-02, Resolution on Sufficiency of Instructional Materials for Fiscal Year 2019-2020
Quick Summary / Abstract:
Resolution No. 19-20-02, Resolution on Sufficiency of Instructional Materials for fiscal year 2019-2020 is presented to the Board of Trustees for adoption.
Rationale:

Attached is a resolution provided by the State Board of Education calling for the determination as to whether each pupil in the District in Transitional Kindergarten (TK) through 12th grade has been provided with standards-aligned instructional materials for fiscal year 2019-2020 in each of the following areas: History/Social Science, Mathematics, Reading/Language Arts, Foreign Language, and Science. 

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-02, Resolution on Sufficiency of Instructional Materials for fiscal year 2019-2020.

Attachments:
Resolution 19-20-02 Instructional Materials
14.2. Resolution No. 19-20-03, Adopting the "GANN" Limit, Proposition 4
Quick Summary / Abstract:
Resolution 19-20-03, Adopting the Gann Limit, Proposition 4 is presented for adoption.
Rationale:

In accordance with Proposition 4, the District must establish a revised Gann Limit for the 2018-2019 fiscal year and a projected Gann Limit for the 2019-2020 fiscal year.

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution 19-20-03, Adopting the Gann Limit, Proposition 4.

Financial Impact:

No fiscal impact.

Attachments:
Form GANN - Unaudited Actuals
Resolution 19-20-03, Adoping the GANN Limit
14.3. Resolution No. 19-20-04, Agreement with Department of Rehabilitation (DOR) to Provide Student Services in Compliance with the Federal Workforce Innovation and Opportunities Act (WIOA)
Quick Summary / Abstract:

Resolution No. 19-20-04, Agreement with Department of Rehabilitation (DOR) to Provide Student Services in Compliance with the Federal Workforce Innovation and Opportunities Act (WIOA) is presented to the Board of Trustees for adoption.

Rationale:

The Federal Workforce Innovation and Opportunities Act (WIOA) require that the Department of Rehabilitation provide DOR Student Services to high school students with all types of disabilities age 16-21. DOR Student Services are an outcome oriented and coordinated set of activities that promotes movement from school to post school activities. It includes the following core services:
• Job exploration counseling
• Work based learning experiences
• Counseling on post-secondary opportunities
• Workplace readiness training
• Instruction in self advocacy

Following schools will be covered under this contract:

  • San Jacinto High School
  • Mountain View High School
  • Mountain Heights Academy
  • San Jacinto Adult School

For fiscal year 2019-2020, a total of 25 unduplicated DOR participants will be served through this case service contract.


 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-04, Agreement with Department of Rehabilitation (DOR) to Provide Student Services in Compliance with the Federal Workforce Innovation and Opportunities Act (WIOA).

Attachments:
Resolution 19-20-04 Department of Rehabilitation
14.4. Resolution No. 19-20-05, California Week of the School Administrator, October 13-19, 2019
Quick Summary / Abstract:
Resolution 19-20-05, California Week of the School Administrator, October 13-19, 2019, is presented to the Board of Trustees for adoption.
Rationale:

The State of California has proclaimed October 13-19, 2019, as California Week of the School Administrator.

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution 19-20-05, California Week of the School Administrator, October 13-19, 2019.

Financial Impact:

N/A

Attachments:
Resolution No. 19-20-05 Week of School Administrator
15. ACTION ITEMS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
15.1. Approve the San Jacinto Unified School District's Initial Proposal for Collective Bargaining with the San Jacinto Teachers' Association
Quick Summary / Abstract:
The San Jacinto Unified School District's Initial Proposal for Collective Bargaining with the San Jacinto Teachers' Association is presented to the Board of Trustees for Approval.
Rationale:

Items submitted for the 2020-2021 school year by the San Jacinto Unified School District will include the following:

Article I: Agreement and Terms:

Update Term of Agreement

Article VI: Compensation and Benefits: 

6.1.2 Revise and/or omit Preschool/Head Start COLA language

6.7 Adjust document submittal dates

Article VII: Work Hours/Days/Minutes:

7.3 Clarify the meaning of professional obligations

7.7 Update "teacher prep time" language as reflected in TA dated 5.8/19

7.7 Working conditions as it relates to minimum day language

Article VIII: Extra Duty Stipends:

8.5 Streamline stipend evaluation process

8.8.2 Update stipend language as reflected in TA dated 10.18.19

8.8.3 Clarify stipend salary language

Article XI: Class Size:

Review and revise language

11.2 Adjust elementary class size to align with Education Code limits for grades TK-3

Article XII: Leave Provisions: 

Review and revise language

Streamline leave provision process

Article XIV: Evaluation: 

Add Assistance Plan language

Article XV: Center for Teacher Innovation:

 Update language to current practice

Article XVI: Peer Assistance and Review: 

Update language to current practice

 
Recommended Motion:

It is recommended the Board of Trustees approve the San Jacinto Unified School District's Initial Proposal for Collective Bargaining with the San Jacinto Teachers' Association.

Financial Impact:

TBD

Attachments:
SJUSD Sunshine Letter
15.2. Approve Revised Schedule 108 Certificated Management-Early Childhood Education-Contract Days 226 Salary Schedule
Quick Summary / Abstract:
The revised Schedule 108 Certificated Management-Early Childhood Education-Contract Days 226 salary schedule is presented to the Board of Trustees for approval.
Rationale:

The revised salary schedule reflects the addition of Assistant Director

Schedule 108 - Certificated Management-Early Childhood Education


 
Recommended Motion:

It is recommended the Board of Trustees approve the revised Schedule 108 Certificated Management-Early Childhood Education-Contract Days 226.

Financial Impact:

$65,661-$85,038 annually 

Attachments:
Salary Schedule 108
15.3. Approve Updating Beginning Fund Balances
Quick Summary / Abstract:
Approval to allow the District to update the beginning fund balances for the 2019-2020 fiscal year to match the ending balance of 2018-2019 is presented to the Board of Trustees.
Rationale:

This action allows the District to update the beginning fund balances for the 2019-2020 fiscal year to match the ending balance of 2018-2019 and approval is required as part of Education Code fiscal oversight.

 
Recommended Motion:
It is recommended the Board of Trustees approve updating the beginning fund balances.
Attachments:
Est Actuals vs. Unaudited Actuals EFB
15.4. Adopt Revised Mission, Vision Statement, Core Values and Motto
Quick Summary / Abstract:
The revised Mission, Vision Statement, and Core Values are brought to the Board of Trustees for adoption. These were reviewed by the Board at the August 13, 2019 Board Meeting. The Motto has been added.
Rationale:

The Vision Team met with a consultant and together reviewed and revised the Mission, Vision Statement and Core Values.  The Motto has been added.

Motto: Excellence and Equity in Education 

Mission: SJUSD provides equity and access to ensure each and every student achieves high levels of learning while developing cultural responsiveness and social responsibility

Vision Statement: SJUSD’s safe, nurturing, transformative and equitable culture ensures each and every student graduates college and career-ready with a passion for learning, the motivation to live responsibly and the capacity to be problem solvers as they successfully navigate their unique futures

Core Values: EQUITY, EXCELLENCE, STUDENT SUCCESS, INTEGRITY, INNOVATION, FAMILY/COMMUNITY PARTNERSHIPS





















 
Recommended Motion:

It is recommended the Board adopt the revised Mission, Vision, Core Values and Motto.

Financial Impact:

N/A

Attachments:
SJ Difference Exec Summary
16. BOARD OR STAFF ANNOUNCEMENTS
16.1. Board or Staff Announcements
Quick Summary / Abstract:
The Board of Trustees and Cabinet Members may comment or make brief announcements at this time.
17. INFORMATION ITEMS
Quick Summary / Abstract:
Information items are generally included on the agenda for two reasons. One, to solicit reactions from the Board and public on matters which may be presented to the Board for action at a later date; and two, to provide presentations and information on a wide range of matters of interest to the Board of Trustees and public, but which require no action.
17.1. Receive San Jacinto Teachers' Association Initial Proposal for Collective Bargaining with the San Jacinto Unified School District
Quick Summary / Abstract:
The San Jacinto Teachers' Association Initial Proposal for Collective Bargaining with the San Jacinto Unified School District is presented to the Board of Trustees to receive.
Rationale:

Items submitted by the San Jacinto Teachers' Association will include:

All negotiated Articles 1-21 to be reviewed and updated, as well as contract language revisions, would be for the 2020-2021 school year.

 
Recommended Motion:

It is recommended the Board of Trustees receive the San Jacinto Teachers' Association Initial Proposal for Collective Bargaining with the San Jacinto Unified School District.

Financial Impact:

TBD

Attachments:
SJTA Sunshine Items Letter 2019-2020
17.2. New Job Description for Assistant Director, Facilities & Operations
Quick Summary / Abstract:

The new job description for Assistant Director, Facilities & Operations is presented to the Board of Trustees for review.

Rationale:

The new job description is presented for review.

 
Recommended Motion:

It is recommended the Board of Trustees review the new job description for Assistant Director, Facilities & Operations.

Financial Impact:

TBD

Attachments:
Assistant Director, Facilities & Operations
17.3. Revised Board Policies: BP5131.2 Bullying; BP5144.1 Suspension, Expulsion, Due Process; BP5146 Married, Pregnant, Parenting Students
Quick Summary / Abstract:
The following Board Policies are for review and will be brought back for adoption: BP5131.2 Bullying; BP5144.1 Suspension, Expulsion, Due Process; BP5146 Married, Pregnant, Parenting Students.
Rationale:

BP5131.2 Bullying: Policy updated and regulation added to reflect NEW LAW (AB 2291, 2018) which mandates districts to adopt, on or before December 31, 2019, procedures for preventing acts of bullying, including cyberbullying. Regulation includes material formerly in BP re: bullying prevention measures, staff development, student instruction, reporting, and corrective actions. Regulation also adds definition of bullying and examples of behaviors that may constitute bullying and cyberbullying, and reflects CDE's online training module on bullying developed pursuant to AB 2291.

BP5144.1 Suspension, Expulsion, Due Process:Policy and regulation updated to reflect NEW LAW (AB 752, 2017) which prohibits the expulsion of a child enrolled in a California State Preschool Program (CSPP) unless the district has taken specified steps and the child's continued enrollment presents a serious safety threat to the child or other enrolled children. Policy also adds data collection on the type of firearm involved in any expulsion for firearm possession, in accordance with federal law. Regulation also revises section on "Final Action by the Board" to correct the location in policy where acts requiring "mandatory recommendation and mandatory expulsion" are listed.

BP5146 Married, Pregnant, Parenting Students: Policy updated to reflect NEW LAW (AB 2289) which requires notification to parents/guardians and to pregnant and parenting students of their rights under the law; authorizes an excused absence for a parenting student to care for a sick child without a physician's note; provides that a pregnant or parenting student is entitled to eight weeks of parental leave, or longer if deemed medically necessary by the student's physician; and authorizes the use of uniform complaint procedures for complaints alleging noncompliance with the law.

 
Recommended Motion:

For information only

Attachments:
BP5131.2 Bullying revised
BP5144.1 Suspension, Expulsion, Due Process revised
BP5146 Married, Pregnant, Parenting Students revised
18. ADJOURNMENT
Quick Summary / Abstract:
The meeting was adjourned at ________p.m. in honor/memory of _____________.
Disability Information:
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation in order to participate in a meeting, should direct such request to Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting, if possible. If you require a translator, please contact Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting. San Jacinto & Hemet Libraries have computers & online access available to the public. Documents relative to an agenda item for an open session of a regular (not special) meeting of the Board distributed less than 72 hours prior to the meeting will be available at the District Office, 2045 S. San Jacinto Avenue, San Jacinto, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday. A copy will also be available at the Board Meeting.

Published: September 6, 2019, 8:41 AM

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