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Special Board Meeting
San Jacinto USD
December 20, 2019 9:00AM
District Office Board Room 9:00 AM 2045 S. San Jacinto Ave. San Jacinto, CA 92583

Mission Statement:
SJUSD provides equity and access to ensure each and every student achieves high levels of learning while developing cultural responsiveness and social responsibility.
1. CALL TO ORDER-PUBLIC SESSION
1.1. Call to Order
Quick Summary / Abstract:
The Board President will call the meeting to order.
1.2. Flag Salute
Quick Summary / Abstract:

Our Board President will lead the Pledge of Allegiance.

1.3. Mission Statement
Quick Summary / Abstract:

Board President Norman will read our Mission Statement:

"SJUSD provides equity and access to ensure each and every student achieves high levels of learning while developing cultural responsiveness and social responsibility."

2. PUBLIC PARTICIPATION/COMMENTS
2.1. Members of the Audience (Open Forum)
Quick Summary / Abstract:
Members of the audience are invited to address the Board at this time. (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting. No request to address the Board will be accepted after the meeting begins. The Regular Board meetings are scheduled to begin at 6:00 p.m.). In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on an agenda or non-agenda related item. A total of 21 minutes is allocated for each subject matter. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time. If you should need more time than the allotted three minutes, please put your comments in a letter to the Board of Trustees. The Board appreciates your comments.
3. PRESENTATION TO BOARD PRESIDENT
Quick Summary / Abstract:


3.1. The Interim Superintendent and Cabinet will make a Presentation to Board President Norman
Quick Summary / Abstract:

The Interim Superintendent and Cabinet will make a presentation to Board President Norman thanking him for his service as President of the Board of Trustees for 2019.

4. ORGANIZATIONAL MEETING
Quick Summary / Abstract:
The meeting will be turned over to the Superintendent at this time. After the new Board President is elected, the Board President will immediately take over the Board Meeting.


4.1. Election of Governing Board Officers
Quick Summary / Abstract:
The Board of Trustees are required to annually elect a President and Clerk of the Board.
Rationale:

In accordance with Education Code Section 35143, the Board of Trustees shall elect officers annually. The Superintendent shall conduct the portion of the meeting to elect the President. The Board of Trustees will now elect a President:

President

     Nomination(s):              _________________________

     Nominated by:              _________________________

     Close of nomination

     Recommended by:       _________________________

     Vote:                             _________________________ (Aye)

                                          _________________________ (Oppose)

     Elected:                        _________________________

The newly elected President will assume office immediately and conduct the remainder of the meeting.

The Board will now elect a Clerk.

Clerk

     Nomination(s):              _________________________

     Nominated by:              _________________________

     Close of nomination

     Recommended by:       _________________________

     Vote:                             _________________________ (Aye)

                                          _________________________ (Oppose)

     Elected:                        _________________________

The newly elected Clerk will assume office immediately.




 
Recommended Motion:
It is recommended the Board of Trustees elect a President and Clerk of the Board.
Attachments:
Ed Code 35023
Ed Code 5017
Form 3807
4.2. Election of Voting Representative to the Riverside County Committee on School District Organization
Quick Summary / Abstract:
Members will elect a voting representative for this committee.
Rationale:

Each year Governing Boards of Riverside County are requested to authorize one person to vote on behalf of their school board for the Riverside County Committee on School District Organization. The major function of this committee is to determine changes in school district boundaries.  The San Jacinto Board representative would be authorized to vote for membership on the county committee.

     Nomination(s):          __________________

     Nominated by:          __________________

     Close of nomination

     Recommended by:  __________________

     Vote:                        __________________ (Aye)

                                     __________________ (Oppose)

     Elected:                   __________________





 
Recommended Motion:
It is recommended the Board of Trustees elect a voting representative to this committee.
Attachments:
Form 3807
4.3. Setting of the Day, Time and Location of Regular Board Meetings
Quick Summary / Abstract:
The Board of Trustees will set the day, time and location of the Regular Board Meetings for 2020.
Rationale:

It is recommended the Board of Trustees' Regular Meetings be held in the Board Room at 2045 South San Jacinto Avenue, San Jacinto, California at 6:00 p.m., on the second Tuesday of the month with exceptions. It is recommended the meeting in January be held on Tuesday, January 21, 2020; the meeting in April be held on April 7, 2020 (due to Spring Break), two meetings will be held in June: Tuesday, June 9, 2020 and Tuesday, June 16, 2020 (both at 2:00 p.m.); the meeting in December will be held the third Tuesday, December 15, 2020. It is further recommended the Board will be dark in July.



 
Recommended Motion:
It is recommended the Board of Trustees approve the recommended day, time and location for the Board Meetings.
Attachments:
Form 3807
4.4. Certification of Signatures of Governing Board Members and Authorized Agents Required by Change in Board Organization
Quick Summary / Abstract:
Certification of signatures will be updated to reflect possible changes in Board organization.
Rationale:

In accordance with the provision of Education Code Sections 42632, 42633, and 44843, the Certification of Signatures (Form 3350) must be filed with the Riverside County Office of Education to reflect changes in Board organization and/or authorized agents of the District.

Certify signatures of the Board of Trustees and approve Sherry Smith, Seth Heeren, Luke Smith, John Roach and Dr. Sharon Raffiee as authorized agents of the District to sign warrant orders, orders for salary payment, notices of employment, credentialing documents including emergency credentials, and to transact other business on behalf of the District. Authorization shall require only one signature on salary and "B" warrant listings.

 
Recommended Motion:
It is recommended the Board of Trustees approve the Certification of Signatures.
Financial Impact:
N/A
Attachments:
Form 3350 Certification of Signatures
5. FACILITIES CORPORATION
5.1. Appointment of Officers - Board of Directors, Facilities Corporation
Quick Summary / Abstract:

Members of the Board of Directors will appoint a President, Vice President, Secretary and Chief Financial Officer.

Rationale:

For the purpose of transacting business in the capacity of the San Jacinto Unified School District Facilities Corporation, the Board of Directors will appoint a President, Vice-President, Secretary and Chief Financial Officer. Typically the San Jacinto Unified School District Board of Trustees President is appointed as President of the Corporation; the San Jacinto Unified School District Board of Trustees Clerk is typically appointed as Vice-President of the Corporation; the Superintendent of the San Jacinto Unified School District is typically appointed as Secretary of the Corporation; and the  Assistant Superintendent of Business Services of the San Jacinto Unified School District is typically appointed as Chief Financial Officer of the Corporation.  Only Directors of the Corporation may be appointed as President or Vice-President of the Corporation.

 
Recommended Motion:

It is recommended that the Board of Directors of the San Jacinto Unified School District Facilities Corporation appoint the following as officers of the Corporation: (a) the San Jacinto Unified School District Board of Trustees President as President of the Corporation; (b) the San Jacinto Unified School District Board of Trustees Clerk as Vice-President of the Corporation; (c) the Superintendent of the San Jacinto Unified School District as Secretary of the Corporation; and (d) the Assistant Superintendent of Business Services of the San Jacinto Unified School District as Chief Financial Officer of the Corporation.  The San Jacinto Unified School District officer positions referenced above are references to the person holding such officer position of the San Jacinto Unified School District from time to time (whether on a permanent or interim basis). 

It is further recommended that the Board of Directors of the San Jacinto Unified School District Facilities Corporation find and determine that such officer appointments are to remain in effect in accordance with the Bylaws of the Corporation.


Financial Impact:
N/A
5.2. Approve Minutes of May 14, 2019 Meeting of the San Jacinto Unified School District Facilities Corporation
Quick Summary / Abstract:
The May 14, 2019 Minutes of the San Jacinto Unified School District Facilities Corp are presented to the Board of Directors for approval.
Rationale:
Minutes of the San Jacinto Unified School District Facilities Corporation are required to be approved by the Board of Directors.
 
Recommended Motion:

It is recommended the Board of Directors approve the San Jacinto Unified School District Financial Corp Minutes of the May 14, 2019 Board Meeting.

Attachments:
May 14, 2019 Facilities Corp Minutes
5.3. Acceptance of the 2018-2019 San Jacinto Unified School District Facilities Corporation Financial Audit Report
Quick Summary / Abstract:
The 2018-2019 San Jacinto Unified School District Facilities Corporation Financial Audit Report will be presented to the Board of Directors for acceptance.
Rationale:

The Board of Directors is required to review and vote to accept the Facilities Corporation Financial Audit Report.

 
Recommended Motion:

It is recommended the Board of Directors of the San Jacinto Unified School District Facilities Corporation accept the 2018-2019 Financial Audit Report.

Attachments:
SJUSD Facilities Corporation Final Audit Report
SJUSD Facilities Corporation Final Communication Letter
5.4. Adjournment of the Facilities Corporation Meeting
Quick Summary / Abstract:

The meeting was adjourned at _____________ .


_______________________                     ________________________

  President, Board of Directors                             Vice-President, Board of Directors  


6. MEETING OF THE FINANCING AUTHORITY
6.1. Call to Order
Quick Summary / Abstract:

Board President Norman will call the Financing Authority Meeting to order.

6.2. Approve Minutes of the May 14, 2019 Meeting of the San Jacinto Unified School District Financing Authority
Quick Summary / Abstract:
The May 14, 2019 Minutes of the Financing Authority Meeting are presented to the Directors for review and approval.
Recommended Motion:

It is recommended the Directors of the Financing Authority approve the May 14, 2019 meeting minutes.

Attachments:
May 14, 2019 Financing Authority Meeting Minutes
6.3. Acceptance of the 2018-2019 SJUSD Financing Authority Financial Audit Report
Quick Summary / Abstract:
The 2018-2019 Financial Audit Report for the SJUSD Financing Authority, compiled by Eide Bailly LLP, is presented for acceptance.
Rationale:

The District auditor, Eide Bailly LLP has completed the SJUSD Financing Authority's Financial Audit Report for the 2018-2019 fiscal year. The audit will be presented for acceptance and filing by the Board of Trustees.

 
Recommended Motion:

It is recommended the Board of Trustees accept and file the Financial Audit Report for the SJUSD Financing Authority, compiled by Eide Bailly LLP, for the 2018-2019 fiscal year.


Attachments:
SJUSD Financing Authority 2019 Financial Audit
SJUSD Financing Authority Final Communication Letter
6.4. Adjournment of Financing Authority Meeting
Quick Summary / Abstract:

The meeting was adjourned at __________a.m.

7. CONSENT AGENDA
7.1. Consent Agenda
Quick Summary / Abstract:

The Consent Agenda for December 20, 2019 is presented to the Board of Trustees for review and approval.

Rationale:

Consent agenda items are considered routine, requiring no discussion, and are normally all approved at one time by the Board. A Board member may request that an item be withdrawn from the consent list and acted upon separately.

 
Recommended Motion:

It is recommended the Board of Trustees approve the Consent Agenda for December 20, 2019 as presented.

Financial Impact:
Budgeted through a variety of funds.
Attachments:
Consent Agenda December 20, 2019
December 12, 2019 Regular Meeting Minutes
8. ACTION ITEMS - RESOLUTIONS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
8.1. Resolution No. 19-20-08, Approving the Annual and Five-Year Reportable Fees for Fiscal Year 2018-2019, in Compliance with Government Code Sections 66006 and 66001
Quick Summary / Abstract:

Resolution No. 19-20-08, Approving the Annual and Five Year Reportable Fees for Fiscal Year 2018-2019, in Compliance with Government Code Sections 66006 and 66001 is presented to the Board of Trustees for review and adoption.

Rationale:
Per Government Code 66006 and 66001, the District is required to report income and expenditures of developer fees collected each year.
 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-08, Approving the Annual and Five-Year Reportable Fees Report for the 2018- 2019 Fiscal Year.




Attachments:
2019 Annual and Five Year Developer Fee Report
Resolution No. 19-20-08, Findings Pertaining to Developer Fees
9. ACTION ITEMS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.

9.1. Approve Separation Incentive for Eligible Certificated, Classified, Management and/or Confidential Employees
Quick Summary / Abstract:

A Separation Incentive for Eligible Certificated, Classified, Management and/or Confidential Employees is presented to the Board of Trustees for approval.

Rationale:

Eligible employees who provide their resignation to the Personnel department on or before February 29, 2020 for the end of the school year, effective June 30, 2020, will receive a one time deposit of 25% of their annual base salary (not including stipends, overtime or extra pay) into a Health Reimbursement Arrangement (HRA) Account in July of 2020.  The amount of the HRA deposit will be over and above any contractual amount of eligible retiree health benefits earned and stipulated in employee bargaining unit agreements. Alternatively, eligible retirees may elect a one time payment of 20% of their annual base salary (not including stipends, overtime or extra pay) payable by July 31, 2020.  Retirees may only elect one incentive option. No retiree is eligible to receive both the HRA deposit and the one time payment. Said resignation will be non-rescindable and irrevocable.

Eligible employees who provide their resignation to the Personnel department on or before April 30 , 2020 but after February 29, 2020 for the end of the school year effective June 30, 2020, will receive a one time deposit of 15% of their annual base salary (not including stipends, overtime or extra pay) into a Health Reimbursement Arrangement (HRA) Account in July of 2020.  The amount of the HRA deposit will be over and above any contractual amount of eligible retiree health benefits earned and stipulated in employee bargaining unit agreements. Alternatively, eligible retirees may elect a one time payment of 10% of their annual base salary (not including stipends, overtime or extra pay) payable by July 31, 2020.  Retirees may only elect one incentive option. No retiree is eligible to receive both the HRA deposit and the one time payment. Said resignation will be non-rescindable and irrevocable.

Eligible employees who provide their resignation to the Personnel department after April 30, 2020 for the end of the school year effective June 30, 2020, will only receive the contractual amount of eligible retiree health benefits earned and stipulated in employee bargaining unit agreements. 

Guidelines for eligibility are as follows:

  • Permanent employees of the District with 5 or more years of service age 55 or older

  • Permanent employees of the District with 20 or more years of service age 50 or older

Should the District not receive the minimum number of resignations necessary to make this incentive feasible, employees may rescind their letters of resignation.

 
Recommended Motion:
It is recommended that the Board of Trustees approve a separation incentive for eligible certificated, classified, management and/or confidential employees, provided the minimum requirements are met.
9.2. 2020-2021 Budget Adoption Calendar
Quick Summary / Abstract:
The 2020-2021 Budget Adoption Calendar will be presented for review.

Rationale:
The Budget Adoption Calendar has been designed to allow for input from District staff, Board of Trustees and other interested parties. The budget development process includes projected enrollment, refining budget assumptions and financial forecasting.
 
Attachments:
2020-2021 Budget Adoption Calendar
10. ADJOURNMENT
Quick Summary / Abstract:
The meeting was adjourned at ________p.m. in honor/memory of _____________.
Disability Information:
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation in order to participate in a meeting, should direct such request to Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting, if possible. If you require a translator, please contact Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting. San Jacinto & Hemet Libraries have computers & online access available to the public. Documents relative to an agenda item for an open session of a regular (not special) meeting of the Board distributed less than 72 hours prior to the meeting will be available at the District Office, 2045 S. San Jacinto Avenue, San Jacinto, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday. A copy will also be available at the Board Meeting.

Published: December 18, 2019, 9:03 AM

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