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Regular Board Meeting
San Jacinto USD
June 16, 2020 2:00PM
1:30 PM Closed Session, 2:00 PM Regular Meeting (Via Zoom) https://zoom.us/j/98034844490?pwd=K1JwalVOb0hUMVAyNG1FWXZPQm4wZz09 Meeting ID:980 3484 4490 Password: 442337

Mission Statement:
SJUSD provides equity and access to ensure each and every student achieves high levels of learning while developing cultural responsiveness and social responsibility.
1. CALL TO ORDER-PUBLIC SESSION You may join the meeting at (audio only) https://zoom.us/j/98034844490?pwd=K1JwalVOb0hUMVAyNG1FWXZPQm4wZz09 Meeting ID: 980 3484 4490 Password: 442337Was edited within 72 hours of the Meeting
1.1. Call to Order
Quick Summary / Abstract:
The Board President will call the meeting to order.
1.2. Public Comment on Closed Session Items
Quick Summary / Abstract:

NOTE:  For Public Comments for Closed Session, please use the link below and turn in your comments between 9:00 - 11:00 am on June 16.  Thank you!

Public Comment Submission Form (English): Speaker Slip - English
Oprima aquí para enviar (español): Para Comentar - En Español

At this time, members of the audience may address the Board regarding Closed Session agenda items. In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on a Closed Session agenda item. A total of 21 minutes is allocated for each Closed Session agenda item. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time.

2. CLOSED SESSION
2.1. Conference with Labor Negotiator
Quick Summary / Abstract:

Employee Organizations: SJTA

District Negotiators: Dr. David Pyle, Dr. Sherry Smith, Seth Heeren

2.1.1. Conference with Labor Negotiator pursuant to Government Code 54957.6 Unrepresented Employees: Deputy Superintendent District Representative: Superintendent Dr. David Pyle
2.1.2. Conference with Labor Negotiator pursuant to Government Code 54957.6 Unrepresented Employees: Assistant Superintendent of Business Services District Representative: Superintendent Dr. David Pyle
2.1.3. Conference with Labor Negotiator pursuant to Government Code 54957.6 Unrepresented Employees: Assistant Superintendent of Educational Services District Representative: Superintendent Dr. David Pyle
2.2. Public Employee Discipline/Dismissal/Release
2.3. Public Employee Performance Evaluation
Quick Summary / Abstract:
Superintendent
3. RECONVENE TO PUBLIC SESSION
3.1. Flag Salute
Quick Summary / Abstract:
Board President John I. Norman will lead the Pledge of Allegiance.







3.2. Mission Statement
Quick Summary / Abstract:

Board President Norman will read our Mission Statement:

"SJUSD provides equity and access to ensure each and every student achieves high levels of learning while developing cultural responsiveness and social responsibility."



4. PRESENTATION
4.1. Presentation on the Proposed Reopening of the 2020-2021 School Year
Quick Summary / Abstract:
Secondary Director of Curriculum and Instruction Janet Covacevich and Elementary Director of Curriculum and Instruction Shelley Mendez will give a presentation to the Board of Trustees on the proposed reopening of school for the 2020-2021 school year.
Attachments:
SJUSD Proposed Program Design - Presentation
4.2. Review of the District's 2020-2021 Budget
Quick Summary / Abstract:
As part of the budget process, staff will present the District's proposed 2020-2021 budget.
Rationale:

Staff will present the District's proposed Fiscal Year 2020-2021 budget.




 
Attachments:
2020-2021 Proposed Budget
2020-2021 Proposed Budget Board Presentation
5. PUBLIC PARTICIPATION/COMMENTS
5.1. Members of the Audience (Open Forum)
Quick Summary / Abstract:

NOTE:  For Public comments for the Regular Board Meeting at 2:00 pm, please use the link below. Your comments must be turned in between  11:00 am - 2:00 pm. on June 16, 2020.  Thank you!

Public Comment Submission Form (English): Speaker Slip - English
Oprima aquí para enviar (español): Para Comentar - En Español

Members of the audience are invited to address the Board at this time. (All requests to address the Board must be turned in via the links below between 11:00 - 2:00 PM, prior to the start of the Board Meeting:

No request to address the Board will be accepted after the meeting begins. In accordance with Board Policy 9323, individual speakers will be allowed up to three minutes to address the Board on an agenda or non-agenda related item. A total of 21 minutes is allocated for each subject matter. The Board is legally only able to act on items on the published agenda. No action can be taken on a non-agenda item discussed during public comment time. If you should need more time than the allotted three minutes, please put your comments in a letter to the Board of Trustees. The Board appreciates your comments.

5.2. San Jacinto Teacher Association Update
Quick Summary / Abstract:
SJTA President may give a brief update to the Board of Trustees.
5.3. San Jacinto Classified School Employee Association Update
Quick Summary / Abstract:
CSEA President may give a brief update to the Board of Trustees.
6. PUBLIC HEARING
6.1. Public Hearing Regarding Resolution No. 19-20-11, Approving an Increase in Statutory School Fees Imposed on New Residential and Commercial/Industrial Construction, Pursuant to Education Code Section 17620 and Government Code Section 65995
Quick Summary / Abstract:

This is an opportunity for the Board to solicit and review testimony from the public regarding the consideration and adoption of a resolution approving an increase in Statutory School Fees Imposed on New Residential and Commercial/Industrial Construction.

Attachments:
2020 School Fee Justification Study
Resolution 19-20-11, Change in Statutory School Fees
6.2. Public Hearing - Fiscal Year 2020-2021 Budget, Criteria and Standards and Multi-Year Projections
Quick Summary / Abstract:
This is an opportunity for the Board of Trustees to solicit and review input from the public regarding the 2020-2021 Budget, Criteria and Standards and Multi-Year Projections.
Rationale:

The Board of Trustees is required to conduct a public hearing on the Fiscal Year 2020-2021 budget prior to its adoption. The budget is available at the District Office during the period of June 10-15, 2020. In addition, public notice has been given in The Press Enterprise. This is the time and place designated for the public hearing during which the Board of Trustees may receive input.

 
Attachments:
2020-2021 Proposed Budget
6.3. Public Hearing - Projected Budget Reserves for 2020-2021
Quick Summary / Abstract:
This is an opportunity for the Board of Trustees to solicit and review input from the public regarding 2020-2021 projected budget reserves.
Rationale:

A district that adopts a budget with a combined assigned and unassigned ending fund balance above the state recommended minimum, must at a public hearing, provide all of the following for public review and discussion:

(i)  The minimum recommended reserve for each year identified in the budget

(ii)  The amount above the minimum recommended reserve, assigned and unassigned combined, for each year

(iii)  A statement of reasons that substantiates the need for the amounts listed in item (ii) for each year

 
Attachments:
20-21 Adopted Budget Assigned and Unassigned Reserves
7. PERSONNEL
7.1. Personnel Services Report
Quick Summary / Abstract:
The Personnel Services Report for June 16, 2020 is presented to the Board of Trustees for approval.
Rationale:

The Personnel Services Report provides the Board of Trustees with recommendations for the employment status of current and new District personnel and the approval of volunteers.

 
Recommended Motion:

It is recommended the Board of Trustees approve the Personnel Services Report for June 16, 2020.

Financial Impact:

N/A

Attachments:
Personnel Services Report
8. CONSENT AGENDA
8.1. Consent Agenda
Quick Summary / Abstract:

The June 16, 2020 Consent Agenda is presented to the Board of Trustees for review and approval.

Rationale:

Consent Agenda items are considered routine, requiring no discussion, and are normally all approved at one time by the Board. A Board member may request that an item be withdrawn from the consent list and acted upon separately. 

 
Recommended Motion:

It is recommended the Board of Trustees approve the Consent Agenda for June 16, 2020 as presented.

Financial Impact:
Budgeted through a variety of funds.
Attachments:
BB0000 Vision
BB9012 Board Member Electronic Communications revised
BB9110 Terms of Office revised
BB9121 President revised
BB9140 Board Representative revised
BB9150 Student Board Members revised
BB9220 Board of Trustee elections revised
BB9230 Orientation revised
BB9240 Board Development Revised
BB9250 Remuneration Reimbersument and Other Benefits revised
BB9322 Agenda Meeting Materials revised
BB9324 Minutes and Recordings revised
BB9400 Board Self-evaluation revised
BP0100 Philosophy revised
BP0200 Goals for the School District revised
BP0420.4 Charter School Authorization revised
BP0420.41 Charter School Oversight new
BP0420.42 Charter School Renewal new
BP0420.43 Charter School Revocation new
BP0450 Local Control and Accountability Plan rev
BP0500 Accountability rev
BP0510 School Accountability Report Card review
BP0520.1 Comprehensive and Targeted Support and Improvement
BP1100 Communication with Public revised
BP1112 Media Relations revised
BP1150 Commendations and Awards revised
BP1230 School Connected Organizations revised
BP1240 Volunteer Assistance revised
BP1312.3 UCP revised 6.2020
BP1325 Advertising and Promotion revised
BP1330 Use of Facilities revised
BP1330.1 Joint Use Agreements new
BP1340 Access to District Records revised
BP1400 Relations between other Governmental Agencies & the schools revised
BP3320 Claims & Actions Against the District revised
BP3515.4 Recovery for Property loss or damage revised
BP3540 Transportation revised
BP3541.2 Transportation for Students w/Disabilities revised
BP4112.24 Teacher Qualifications under NCLB - DELETE
BP4119.24 Maintaining Appropriate Adult-Student Interactions new
BP4139 Peer Assistance & Review DELETE
BP4358 Employee Security revised
BP5133 Gifts to School Personnel - DELETE
BP5140 Welfare - DELETE
BP5149 At-Risk Students DELETE
BP6161 Equipment Books & Materials - DELETE
BP6162.52 High School Exit Exam DELETE
Consent Agenda June 16, 2020
E1312.4 Williams Uniform Complaint Procedures rev
E1330 Use of Facilities new
E9323.2 Actions by the Board revised
May 12, 2020 Regular Meeting Minutes
May 18, 2020 Special Meeting Minutes
Warrant Report April 27-May 28, 2020
9. ACTION ITEMS - RESOLUTIONS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
9.1. Adopt Resolution No. 19-20-11, Approving a Change in the Statutory School Fees Imposed on New Residential and Commercial/Industrial Construction, Pursuant to Education Code Section 17620 and Government Code Section 65995
Quick Summary / Abstract:
Resolution No. 19-20-11, Approving a Change in Statutory School Fees Imposed on New Residential and Commercial/Industrial Construction, Pursuant to Education Code Section 17620 and Government Code Section 65995 is presented to the Board of Trustees for review and adoption.
Rationale:

The "School Fee Justification Study" report justifies collecting the Level 1 rates in the amount of $4.08/sq. ft. for residential construction and $0.66/sq. ft. for commercial development.  The proposed Level 1 rate for commercial and residential development will be collected, pending adoption of this Resolution No. 19-20-11.

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-11, Approving a Change in Statutory School Fees Imposed on New Residential and Commercial/Industrial Construction, Pursuant to Education Code Section 17620 and Government Code Section 65995.

Attachments:
2020 School Fee Justification Study
Resolution 19-20-11, Change in Statutory School Fees
9.2. Adopt Resolution No. 19-20-31, Levying Special Taxes Within Certain of its Community Facilities Districts for Fiscal Year 2020-2021
Quick Summary / Abstract:
Resolution No. 19-20-31, Levying Special Taxes Within Certain Community Facilities Districts for Fiscal Year 2020-2021 is presented to the Board of Trustees for adoption.
Rationale:

Each fiscal year, the Board of Trustees of the School District is required to approve the special taxes to be levied on properties within the boundaries of Community Facilities District ("CFD") Nos. 2003-1, 2003-2, 2003-3, 2004-3, 2004-4, 2004-5, 2005-1, 2005-2, 2005-4, 2006-1, and 2006-2.

For CFD No. 2003-1, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities and a portion of the annual special tax levy ("Annual Special Tax A") will be used to pay for non-school facilities to service the development within CFD No. 2003-1. At this time, no bonds have been issued by CFD No. 2003-1.

For CFD No. 2003-2, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2003-2 has issued Special Tax Bonds in the amount of $2,450,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2003-2.

For CFD No. 2003-3, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2003-3 has issued Special Tax Bonds in the amount of $1,460,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2003-3.

For CFD No. 2004-3, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2004-3 has issued Special Tax Bonds in the amount of $3,675,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2004-3.

For CFD No. 2004-4, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD 2004-4 has issued Special Tax Bonds in the amount of $985,000.00, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to serve the development within CFD No. 2004-4. 

For CFD No. 2004-5, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2004-5 has issued Special Tax Bonds in the amount of $1,800,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2004-5.

For CFD No. 2005-1, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2005-1 has issued Special Tax Bonds in the amount of $2,690,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2005-1.

For CFD No. 2005-2, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD 2005-2 has issued Special Tax Bonds in the amount of $925,000.00, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to serve the development within CFD No. 2005-2.

For CFD No. 2005-4, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2005-4 has issued Special Tax Bonds in the amount of $2,330,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2005-4.

For CFD No. 2006-1, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2006-1 has issued Special Tax Bonds in the amount of $2,565,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2006-1.

For CFD No. 2006-2, a portion of the annual special tax levy ("Annual Special Tax B") will be used to pay for school facilities. In addition, CFD No. 2006-2 has issued Special Tax Bonds in the amount of $1,370,000, which are repaid through a portion of the annual special tax levy ("Annual Special Tax A"). The proceeds of the bonds will be used primarily to finance non-school facilities to service the development within CFD No. 2006-2.

Resolution No. 19-20-31 will establish the Fiscal Year 2020-2021 special taxes for CFD Nos. 2003-1, 2003-2, 2003-3, 2004-3, 2004-4, 2004-5, 2005-1, 2005-2, 2005-4, 2006-1, and 2006-2. Exhibits of the resolution list the parcels within each CFD and the corresponding special taxes to be levied in Fiscal Year 2020-2021.



 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-31, Levying Special Taxes Within Certain of its Community Facilities Districts for Fiscal Year 2020-2021.


Attachments:
20-21 SJUSD CFD EXHIBIT A
20-21 SJUSD CFD EXHIBIT B
Resolution 19-20-31, Clerk's Certificate
Resolution 19-20-31, Levy Special Taxes Within CFDs
9.3. Adopt Resolution No. 19-20-32, Determining the Use of Education Protection Account (EPA) Funds for 2020-2021, Required by Propositions 30 and 55
Quick Summary / Abstract:
Resolution No. 19-20-32, Determining the Use of Education Protection Account (EPA) Funds for 2020-2021, as required by Propositions 30 and 55 is presented to the Board of Trustees for adoption.
Rationale:

A board resolution, determining the use of Education Protection Account (EPA) Funds for 2020-2021, is required pursuant to Propositions 30 passed by voters on November 6, 2012 and Proposition 55 passed by voters on November 8, 2016. The District proposes to use EPA funds for non-administrative salaries and benefits directly related to instruction for 2020-2021.

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-32, Determining the Use of Education Protection Account (EPA) Funds for 2020-2021, as required by Proposition 30 and 55.

Attachments:
20-21 EPA Budget
Resolution 19-20-32, Use of EPA Funds
9.4. Adopt Resolution No. 19-20-35, Committed Fund Balance
Quick Summary / Abstract:
Resolution No. 19-20-35, Committed Fund Balance is presented to the Board of Trustees for adoption.
Rationale:

The Governmental Accounting Standards Board (GASB) 54 has established a hierarchy clarifying the constraints that govern how a government entity can use amounts reported as fund balance. The Board of Trustees is the highest level decision-making authority and has the authority to commit, assign or evaluate existing fund balance classifications and identify the intended use of committed or assigned funds.

The Board of Trustees has determined it will continue to use Fund 11 for the purpose of maintaining the Adult Education Program and Fund 14 for the purpose of maintaining the Deferred Maintenance Program.

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-35, Committed Fund Balance.

Attachments:
Resolution 19-20-35, Committed Fund Balance
9.5. Adopt Resolution No. 19-20-36, Ordering Consolidated Election, Governing Board Member Biennial Election, Specifications of the Election Order, and Request for Consolidation
Quick Summary / Abstract:
Resolution No. 19-20-36, Ordering a Consolidated Election will be presented to the Board of Trustees for Review and Adoption.
Rationale:

A consolidated election will be held on November 3, 2020, to elect three members(s) of the governing board for a full term ending December 12, 2024, whose terms will expire December 2020, for the following Trustee Area(s): Area 1, Area 2, and Area 3. The three members are: 

Trica Ojeda – Area 1 (regular term)

Vacant (Previously held by Willie Hamilton, resigned 5/1/2020) – Area 2 (regular term)

John I. Norman – Area 3 (regular term) 

A District Map along with individual Trustee Area Maps can be accessed on our website at the following link: www.sanjacinto.k12.ca.us

A calendar for the governing board election has been prepared by the Riverside County Registrar of Voters.  Selected dates from this calendar are provided below:

July 3, 2020 Specifications of Election Order: Last date for district governing board to submit the Order of Election Resolution with Specifications concurrently to the County Superintendent of Schools and the Registrar of Voters concurrently

July 13, 2020            Earliest date to File Declaration of Candidacy

August 7, 2020         Final date candidates may obtain and file Declarations of Candidacy

November 3, 2020    Election Day

December 11, 2020    Officers take Office

Elected officers take office on the second Friday in December following the election. Oath of Office must be executed prior to taking office. Oath must be filed with Registrar of Voters.               

As provided in Board Policy 9050, ELECTION AND TERMS OF OFFICE OF BOARD MEMBERS, any candidate wishing to submit a qualification statement shall be required to pay the cost of such statement.  The cost for the candidate statement is set by the County of Riverside Registrar of Voters.  The Registrar of Voters requires each candidate to deposit the cost of the candidate statement when filing their nomination papers. 

Candidate forms and instructions may be obtained at the Registrar of Voters office during the declaration of candidacy period from July 13 through August 7, 2020.

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-36, Ordering Consolidated Governing Board Member Biennial Election, Specifications of the Elections of the Election Order, and Request for Consolidation  

Financial Impact:

TBD

Attachments:
Letter from Dr. White
Resolution No 192036 Order of Election
ROV Calendar School District Nov 2020
9.6. Adopt Resolution No. 19-20-37, Certifying the Approval of the Board of Trustees to Enter into an Agreement with the California Department of Education for the Purpose of Providing Child Care and Development Services and to Authorize Designated Agents to Sign Contract Documents for Fiscal Year 2020-2021
Quick Summary / Abstract:
Resolution 19-20-37, Certifying the Approval of the Board of Trustees to Enter into an Agreement with the California Department of Education for the Purpose of Providing Child Care and Development Services and to Authorize Designated Agents to Sign Contract Documents for Fiscal Year 2020-2021 is presented to the Board of Trustees for adoption.
Rationale:

By entering into an agreement with the California Department of Education, the District is agreeing to use funds for expenditures pursuant to Education Code Section 8200. This agreement provides funding for child development services. The term of the agreement shall be from July 1, 2020 through June 30, 2021. The amount payable pursuant to this agreement shall not exceed $49.85 per child, per day of full-time enrollment and a maximum reimbursable amount of $209,420.

By adopting the attached resolution, the Board of Trustees certifies the approval to enter into this transaction with the California Department of Education for the purpose of providing child care and development services and to authorize the designed personnel to sign contract documents for Fiscal Year 2020-2021.

 
Recommended Motion:

It is recommended the Board of Trustees adopt Resolution No. 19-20-37, Certifying the Approval of the Board of Trustees to Enter into an Agreement with the California Department of Education for the Purpose of Providing Child Care and Development Services and to Authorize Designated Agents to Sign Contract Documents for Fiscal Year 2020-2021.

Attachments:
CDE 20-21 Contract
CDE 20-21 Contractor Certification Clauses
CDE 20-21 Resolution
CDE Federal Certifications
10. ACTION ITEMS
Quick Summary / Abstract:
The Board President will introduce each item. Normal procedure on action items includes: (1) Motion and second will be made on each item to begin discussion; (2) Questions or clarification by Board members and receiving additional background information or analysis from the administration on the item proposed for action; (3) Hear comments from the audience, so the Board may receive input from the public prior to the Board's discussion; (All requests to address the Board must be on the green speaker slip and must be turned into the Superintendent's secretary prior to the start of the meeting.  No requests to address the Board will be accepted after the start of the meeting.  Regular meetings are scheduled to begin at 6:00 p.m.) (4) Members of the Board will enter into discussion; and (5) Taking action on the agenda item.
10.1. Consideration and Approval of Employment Contract for Deputy Superintendent of Personnel Services
Quick Summary / Abstract:
The Board of Trustees will consider and vote to approve the contract for Deputy Superintendent of Personnel, contract effective July 1, 2020 through June 30, 2023.
Rationale:

The Deputy Superintendent of Personnel contract is brought forward annually. It is recommended the Board approve the contract for Dr. Sherry Smith effective July 1, 2020 through June 30, 2023.

 
Recommended Motion:

It is recommended the Board of Trustees approve the employment contract for Deputy Superintendent of Personnel Dr. Sherry Smith, effective July 1, 2020 through June 30, 2023.

Financial Impact:

Included in the District's budget and multi-year projection

10.2. Consideration and Approval of Employment Contract for Assistant Superintendent of Business Services
Quick Summary / Abstract:
The Board of Trustees will consider and vote to approve the contract for the Assistant Superintendent of Business Services, effective July 1, 2020 through June 30, 2023.
Rationale:

The Assistant Superintendent of Business Services contract is brought forward annually. It is recommended the Board approve the contract for Seth Heeren effective July 1, 2020 through June 30, 2023.

 
Recommended Motion:

It is recommended the Board of Trustees approve the employment contract for Assistant Superintendent of Business Services Seth Heeren, effective July 1, 2020 through June 30, 2023.

Financial Impact:

Included in the District's budget and multi-year projection

10.3. Consideration and Approval of Employment Contract for Assistant Superintendent of Educational Services
Quick Summary / Abstract:
The Board of Trustees will consider and vote to approve the contract for the Assistant Superintendent of Educational Services, effective July 1, 2020 through June 30, 2023.
Rationale:

The Assistant Superintendent of Educational Services contract is brought forward annually. It is recommended the Board approve the contract for John Roach effective July 1, 2020 through June 30, 2023.

 
Recommended Motion:

It is recommended the Board of Trustees approve the employment contract for Assistant Superintendent of Educational Services John Roach, effective July 1, 2020 through June 30, 2023.

Financial Impact:

Included in the District's budget and multi-year projection

10.4. Certification of Signatures
Quick Summary / Abstract:

The Certification of  Signatures is presented to the Board of Trustees for review and approval. We are required to update the Form 3350 due to the resignation of Board Member Willie Hamilton and the hiring of new Superintendent Dr. David Pyle, effective June 1, 2020.

Rationale:

In accordance with the provision of Education Code Sections 42632, 42633, and 44843, the Certification of Signatures (Form 3350) must be filed with the Riverside County Office of Education to reflect changes in Board organization and/or authorized agents of the District.

Certify signatures of the Board of Trustees (vacancy due to Board Member Willie Hamilton resignation 5/1/2020). Approve new Superintendent Dr. David Pyle, effective June 1, 2020. Deputy Superintendent of Personnel Dr. Sherry Smith, Assistant Superintendent of Business Services Seth Heeren, Assistant Superintendent of Educational Services John Roach, Executive Director of Business Services Luke Smith, and Executive Director of Personnel Dr. Sharon Raffiee as authorized agents of the District to sign warrant orders, orders for salary payment, notices of employment, credentialing documents including emergency credentials, and to transact other business on behalf of the District. Authorization shall require only one signature on salary and "B" warrant listings.

Remove Board Member Willie Hamilton. Add Superintendent Dr. David Pyle. Add Deputy Superintendent and Dr. to Sherry Smith.

 
Recommended Motion:
It is recommended the Board of Trustees approve the Certification of Signatures Form 3350, effective June 16, 2020.

Attachments:
Form 3350 Certification of Signatures eff. 6.16.2020
10.5. Approval of Operations Written Report (COVID-19)
Quick Summary / Abstract:

The Operations Written Report is presented to the Board of Trustees for review and approval.

Rationale:

Given the uncertainties caused by the COVID-19 pandemic and the impact California's response has had on the Local Education Agency's ability to meaningfully engage with stakeholder and in the thoughtful planning required to develop a three-year plan, Executive Order N-56-20 was issued on April 23, 2020. This Executive Order established a reporting requirement to provide an overview of changes to program offerings Local Education Agencies made in response to the COVID-19 outbreak and the major impacts on students.

The Operations Written Report must be approved by each local school board and submitted to their County Office of Education on or before July 1, 2020.

 
Recommended Motion:

It is recommended the Board of Trustees approve the Operations Written Report as presented.

Attachments:
Operations Written Report
Spanish Operations Written Report
10.6. Adopt the Fiscal Year 2020-2021 Budget, Criteria and Standards and Multi-Year Projections
Quick Summary / Abstract:
The Fiscal Year 2020-2021 Budget, Criteria and Standards and Multi-Year Projections is presented to the Board of Trustees for adoption.
Rationale:

Action by the Board of Trustees is required to meet Education Code requirements for the July 1 budget adoption.

 
Recommended Motion:

It is recommended the Board of Trustees adopt the Fiscal Year 2020-2021 Budget, Criteria and Standards and Multi-Year Projections.

Attachments:
2020-2021 Proposed Budget
10.7. Approve Extension of the 2019-2020 Separation Incentive for Eligible Certificated, Classified, Management and/or Confidential Employees
Quick Summary / Abstract:
An extension of the 2019-2020 Separation Incentive for Eligible Certificated, Classified, Management and/or Confidential Employees originally approved by the Board of Trustees on December 10, 2019 is presented to the Board of Trustees for approval.
Rationale:

Eligible employees who provide their resignation to the Personnel department on or before June 30, 2020 for the end of the school year, effective June 30, 2020, will receive a one time deposit of 25% of their annual base salary (not including stipends, overtime or extra pay) into a Health Reimbursement Arrangement (HRA) Account in July of 2020.  The amount of the HRA deposit will be over and above any contractual amount of eligible retiree health benefits earned and stipulated in employee bargaining unit agreements. Alternatively, eligible retirees may elect a one time payment of 20% of their annual base salary (not including stipends, overtime or extra pay) payable by July 31, 2020.  Retirees may only elect one incentive option. No retiree is eligible to receive both the HRA deposit and the one time payment. 

Guidelines for eligibility are modified as follows: 

  • Permanent employees of the District with 5 or more years of service age 55 or older

  • Permanent employees of the District with 20 or more years of service age 50 or older

If the recommendation to extend the submission deadline to June 30, 2020 is denied by the Board of Trustees, employees who tender a Separation Incentive Resignation/Retirement form between May 19, 2020 and June 16, 2020 may rescind their letters of resignation.

 
Recommended Motion:
It is recommended that the Board of Trustees approve an extension of the 2019-2020 Separation Incentive for Eligible Certificated, Classified, Management and/or Confidential Employees.
10.8. Approval of Grant of Easement for Southern California Edison for New Middle School #4
Quick Summary / Abstract:

Southern California Edison has requested the District submit a Grant Easement agreement for APN 436-280-010, New Middle School #4 for the purpose of providing construction and maintaining underground electrical supply systems. The Grant Easement will be filed with Riverside County Recorders Office.

Rationale:

The Grant Easement is required by Southern California Edison to provide electrical services for New Middle School #4.

 
Recommended Motion:

It is recommended the Board of Trustees approve the Grant Easement request from Southern California Edison and delegate authority to the District's Assistant Superintendent of Business Services to execute the Grant Easement.

Attachments:
Grant of Easement
Parcel Map No. 7183
10.9. Approve Revised 2020-2021 Classified Non-Management Salary Schedules
Quick Summary / Abstract:
The revised 2020-2021 Classified Non-Management Salary Schedules are presented to the Board of Trustees for approval.
Rationale:

The revised salary schedules for classified non-management reflecting a 1.0% increase effective July 1, 2020 are as follows:

200 - Classified Monthly

202 - Classified Monthly - Tutors (AVID, Independent Study, etc.)

203 - Technical Support

204 - Classified Monthly - Occupational Therapist

 
Recommended Motion:

It is recommended the Board of Trustees approve the Revised Classified Non-Management Salary Schedules.

Financial Impact:

Included in the 2020-2021 Revised Adopted Budget.

Attachments:
Classified Non-Management Salary Schedules
10.10. Approve SJUSD 2020-2021 Bell Schedules
Quick Summary / Abstract:

The SJUSD 2020-2021 Bell Schedules are presented to the Board of Trustees for approval.

Recommended Motion:

It is recommended the Board of Trustees approve the 2020-2021 Bell Schedules.

Attachments:
Clayton Record 2020-21 Bell Schedule
DeAnza 2020-21 Bell Schedule
Estudillo 2020-21 Bell Schedule
Hyatt World Language Academy 2020-21 Bell Schedule
Megan Cope 2020-21 Bell Schedule
Monte Vista Middle School 2020-21 Bell Schedule
Mt. View High School 2020-21 Bell Schedule
North Mountain Middle School 2020-21 Bell Schedule
Park Hill 2020-21 Bell Schedule
Preschool 2020-21 Class Schedule
San Jacinto Elementary 2020-21 Bell Schedule
San Jacinto High School 2020-21 Bell Schedule
San Jacinto Leadership Academy 2020-21 Bell Schedule
11. BOARD OR STAFF ANNOUNCEMENTS
11.1. Board or Staff Announcements
Quick Summary / Abstract:
The Board of Trustees and Cabinet Members may comment or make brief announcements at this time.
12. INFORMATION ITEMS
Quick Summary / Abstract:
Information items are generally included on the agenda for two reasons. One, to solicit reactions from the Board and public on matters which may be presented to the Board for action at a later date; and two, to provide presentations and information on a wide range of matters of interest to the Board of Trustees and public, but which require no action.
12.1. 2019-2020 Summer Food Program
Quick Summary / Abstract:
The Board of Trustees will be provided information on the United States Department of Agriculture 2019-2020 Summer Food Program.
Rationale:

The Nutrition Services Department would like to continue the United States Department of Agriculture Seamless Summer Feeding Option Program (SSFO). All children from 18 years old and under are eligible. The three sites listed below will be used to serve the community:

  • Estudillo Elementary, June 10 through July 29, Wednesday (weekly drive through meal pick up)
  • Megan Cope Elementary, June 10 through July 29, Wednesday (weekly drive through meal pick up)
  • San Jacinto Elementary, June 10 through July 29, Wednesday (weekly drive through meal pick up)

All of these sites qualify for the SSFO under the current Federal guidelines.

 
Recommended Motion:

This is an Information Item only.

12.2. The Following Board Policies and Exhibits are Presented for Review: BP0430 Comprehensive Local Plan for Special Education (revised); BP1150 Commendations and Awards (revised); BP5141.5 Mental Health (new); BP5145.3 Nondiscrimination Harassment (revised); BP6011 Academic Standards (revised); BP6020 Parent Involvement (revised); BP6111 School Calendar (revised); BP6112 School Day (revised); BP6115 Ceremonies and Observances (revised); BP6142.1 Sexual Health and HIV/Aids Prevention (revised); BP6142.2 World Language Instruction (new); BP6142.3 Civic Education (new); BP6164.2 Guidance Counseling Services (revised); BP6164.4 Identification and Evaluation of Individuals for Special Education (revised); BP6142.7 Physical Education and Activity (revised); BP6143 Courses of Study (revised); BP6146.1 High School Graduation Requirements (revised); BP6154 Homework Makeup Work (revised); BP6161.11 Supplementary Inst. Materials (new); BP6162.51 State Academic Achievement Tests (revised); BP6162.54 Test Integrity Test Prep (revised); BP 6162.6 Use of Copyrighted Materials (new); BP6164.4 Identification and Evaluation of Individuals for Special Education (revised); BP6164.41 Children with Disabilities Enrolled by their Parents in Private School (reviewed); BP6164.6 Identification and Education Under Section 504 (revised); BP6171 Title I Programs (revised); BP6172.1 Concurrent Enrollment in College Classes (new); BP6173.2 Education of Children of Military Families (new); BP6175 Migrant Education (new); BP6176 Weekend/Saturday Classes (revised); BP6177 Summer Learning Programs (revised); BP6178 Career Technical Education (revised); BP6184 Continuation Education (revised); BP6190 Evaluation of the Instructional Program (revised); BP6200 Adult Ed (revised); BP7110 Facilities Master Plan (revised); BP7140 Architectural & Engineering Services (revised); BP7212 Mello Roos Districts (revised); BP7214 General Obligation Bonds (revised)
Quick Summary / Abstract:

The following Revised/New/Deleted Board Policies and Exhibits are presented to the Board of Trustees for review.  They will be brought back for adoption at the August, 2020 Board Meeting.

BP0430 Comprehensive Local Plan for Special Education (revised)

BP5141.5 Mental Health (new)

BP5145.3 Nondiscrimination Harassment (revised)

BP6011 Academic Standards (revised)

BP6020 Parent Involvement (revised)

BP6111 School Calendar (revised)

BP6112 School Day (revised)

BP6115 Ceremonies and Observances (revised)

BP6142.1 Sexual Health and HIV/Aids Prevention (revised)

BP6142.2 World Language Instruction (new)

BP6142.3 Civic Education (new)

BP6142.7 Physical Education and Activity (revised)

BP6143 Courses of Study (revised)

BP6146.1 High School Graduation Requirements (revised)

BP6154 Homework Makeup Work (revised)

BP6161.11 Supplementary Inst. Materials (new)

BP6164.2 Guidance Counseling Services (revised)

BP6162.51 State Academic Achievement Tests (revised)

BP6162.54 Test Integrity Test Prep (revised)

BP 6162.6 Use of Copyrighted Materials (new

BP6164.4 Identification and Evaluation of Individuals for Special Education (revised)

BP6164.41 Children with Disabilities Enrolled by their Parents in Private School (reviewed)

BP6164.6 Identification and Education Under Section 504 (revised)

BP6171 Title I Programs (revised)

BP6172.1 Concurrent Enrollment in College Classes (new)

BP 6173.2 Education of Children of Military Families (new)

BP6175 Migrant Education (new)

BP6176 Weekend/Saturday Classes (revised)

BP6177 Summer Learning Programs (revised)

BP6178 Career Technical Education (revised)

 BP6184 Continuation Education (revised)

BP6190 Evaluation of the Instructional Program (revised) 

BP6200 Adult Ed (revised); BP7110 Facilities Master Plan (revised)

BP7140 Architectural & Engineering Services (revised)

BP7212 Mello Roos Districts (revised)

BP7214 General Obligation Bonds (revised)

Rationale:

All policies and exhibits align with CSBA, Ed Code and current laws.

 
Recommended Motion:

Information only

Attachments:
BP0430 Comprehensive Local Plan for Special Ed revised
BP1150 Commendations and Awards revised
BP5141.5 Mental Health new
BP5145.3 Nondiscrimination Harassment revised
BP6011 Academic Standards revised
BP6020 Parent Involvement revised
BP6111 School Calendar
BP6112 School Day revised
BP6115 Ceremonies and Observances revised
BP6142.1 Sexual Health and HIV/Aids Prevention Inst. revised
BP6142.2 World Language Instruction new
BP6142.3 Civic Education new
BP6142.7 Physical Education and Activity revised
BP6143 Courses of Study revised
BP6146.1 High School Graduation Requirements revi
BP6154 Homework Makeup Work revised
BP6161.11 Supplementary Instructional Materials new
BP6162.51 State Academic Achievement Tests revised
BP6162.54 Test Integrity Test Preparation revised
BP6162.6 Use of Copyrighted Materials (new)
BP6164.2 Guidance Counseling Services revised
BP6164.4 Identification and Evaluation of Individuals for Special Education revised
BP6164.41 Children With Disabilities Enrolled by their Parents in Private School reviewed
BP6164.6 Identification and Education Under Section 504 revised
BP6171 Title I Programs revised
BP6172.1 Concurrent Enrollment in College Classes new
BP6173.2 Education of Children of Military Families new
BP6175 Migrant Education Program new
BP6176 Weekend Saturday Classes revised
BP6177 Summer Learning Programs revised
BP6178 Career Technical Education revised
BP6184 Continuation Education revised
BP6190 Evaluation of the Instructional Program revised
BP6200 Adult Education revised
BP7110 Facilities Master Plan revised
BP7140 Architectural and Engineering Services revised
BP7212 Mello Roos Districts revised
BP7214 General Obligation Bonds revised
13. ADJOURNMENT
Quick Summary / Abstract:
The meeting was adjourned at ________p.m. in honor/memory of _____________.
Disability Information:
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation in order to participate in a meeting, should direct such request to Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting, if possible. If you require a translator, please contact Gale Hill, Executive Assistant to the Superintendent and Board of Trustees, at (951) 929-7700, extension 4202, at least 48 hours before the meeting. San Jacinto & Hemet Libraries have computers & online access available to the public. Documents relative to an agenda item for an open session of a regular (not special) meeting of the Board distributed less than 72 hours prior to the meeting will be available at the District Office, 2045 S. San Jacinto Avenue, San Jacinto, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday. A copy will also be available at the Board Meeting.

Published: June 11, 2020, 1:28 PM

The resubmit was successful.